Public Service Specialist I (Receptionist) - Part Time - Juvenile Court (0726)

Under supervision performs general office or secretarial work of moderate difficulty; performs related work as assigned. **Please note: This is a part-time position, working 20 hours or less.** - Answers incoming phone calls, assists customers with court and probation related questions, and directs callers to appropriate parties - Accepts and processes paperwork for new and existing case files; enters confidential data into secure computer systems; collects, processes, and records funds received, performs related accounting tasks, and balances cash and receivables drawer. - Compiles reports and summaries of work - Updates, checks and completes records, forms and documents - Verifies discrepancies and makes corrections - Processes documents to update and maintain files and records - Researches records and disburses information - Processes and distributes confidential and sensitive documents - Establishes and maintains complex filing systems - Composes, formats and types routine correspondence, reports and other documents - Operates and maintains a variety of office equipment - Performs complex data entry - May record and document proceedings - May orient and train other clerical staff - May coordinate calendars, schedules, meetings, training and travel arrangements - Maintains account records, cash control, accounts receivable and accounts payable - May assist other agencies and the public with information forms and other department resources and explaining procedures - May order, receive and distribute office and program supplies *Essential functions of this position include but are not limited to sitting, walking, standing, crouching, stooping, kneeling, reaching, bending, and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying, etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.* Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position. **Preferred Qualifications:** Experience with AJACS, JOLTS/JOLTSAZ, or other case management system, two or more years utilizing Microsoft Office, Word and Excel. Experience in a legal or court environment, demonstrated skill and experience with computer applications **Working knowledge of:** - Filing methods - Business English, spelling and arithmetic, punctuation and grammar - Office practices and procedures - Word processing, spreadsheets, other computer applications, and modern office equipment - Rules and procedures of the assigned department, including state and federal law •**Skill in:** - Business English, grammar, and spelling - Proofreading and editing documents for professional review/in a professional environment - Planning and organizing office processes and case-flow management •**Ability to:** - Type accurately - Make accurate arithmetic computations - Prepare and maintain complex records and reports - Work safely and support the culture of workplace safety - Establish and maintain effective working relationships with employees, other agencies, and the public - Follow written and verbal instructions - Communicate effectively verbally and in writing **Coconino County is an Equal Opportunity Employer.** **AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.**