Protocol Administrative Assistant

Job Responsibilities - Responsible for planning and executing official retirement ceremonies, receptions, MDA conferences, office calls, international and state visits. - Create and brief IPR slides for the Director and team members to communicate operations and expectations for upcoming visits and events. - Responsible for providing protocol support and duties for any Director & Senior official related meetings, office calls and special visits with distinguished visitors. - Ensure smooth execution and proper professionalism for high-level events and engagements throughout the agency. - Collaborate with a variety of departments in the agency to coordinate protocol support for lower-level tiered obligations. - Provide exceptional customer service and hospitality to all MDA personnel and distinguished visitors. - Train protocol staff and colleagues on proper protocol policies and best practices. - Act as a subject matter for all protocol related functions and duties. - Evaluate protocol activities considering goals, budgets and ensuring activities followed DoD regulations. - Prepare high-level meetings and distinguished visits with the proper meeting materials, such as name tents, seating chart arrangements, order of precedence and any additional protocol support needed. - Responsible for providing guidance for senior officials on order of precedence, diplomatic etiquette and ceremonial practices with U.S. government and international protocol standards. - Communicate with management officials, contractors, vendors and external organizations to facilitate agency-related event coordination. Job Requirements - HS diploma or equivalent plus 2 years completed college courses and 4 years relevant protocol experience - Acceptable substitute: 7 years of relevant protocol experience supporting the Federal Government or DOD - 4 years’ experience planning, coordinating, executing, and providing logistical support for conferences, meetings, ceremonies, official events, and command sponsored functions - 4 years’ experience and knowledge of military regulations, military customs and courtesies. - 4 years’ experience managing and coordinating government protocol events which may include scheduling venues, parking coordination, transportation, accommodating distinguished visitors, and coordinating audio/video requirements. - Expert in Microsoft Office products including Outlook, Excel, Word, TEAMs, and PowerPoint. - Excellent communication skills to include phone, office etiquette, and written skills. - Security Clearance requirements: Secret - Expert in training and advising junior Protocol administrative assistants on all matters pertaining protocol support provided to the Agency. - Expert in government property regulations and systems. - Expert developing, maintaining and coordinating administrative and event schedules. - Expert developing protocol products such as briefing papers, scripts, invitations, itineraries and other forms of written communication. - Expert in Controlled Unclassified Information (CUI), and Classified information handling programs and procedures. - Preferred: prior military experience *PCI Federal Services (PCIFS) and its subsidiaries is an equal-opportunity employer. PCIFS does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.* *Preference may be extended to qualified Native American Indian candidates* *in accordance with applicable federal law.*