PROPOSAL COORDINATOR

Ci is seeking a motivated and experienced industry professional to contribute to our architectural projects in our **Boston** office. This position requires strong attention to detail, the ability to prioritize in a fast-paced environment, and a proactive approach to supporting complex, high-impact projects. ### KEY RESPONSIBILITIES - Initiate new opportunities in Unanet, Proposal Tracker, and on the Marketing Drive in accordance with Ci standards. - Review scope and proposal requirements with leadership to coordinate subconsultants, necessary materials, and deadlines. - Track deadlines associated with proposal submissions, including questions, site walks, consultant deliverables, and response deadlines. - Collaborate with architects, designers, proposal managers, and subconsultants to gather proposal materials and ensure compliance with submission requirements. - Distribute proposal templates to subconsultants to ensure brand consistency and proposal cohesion. - Assemble proposal materials in compliance with client requirements. - Proofread proposals for clarity, coherence, accuracy, and consistency. - Prepare proposal drafts for leadership review and incorporate feedback and revisions. - Organize final proposal reviews and submit approved proposals through designated client portals. - Follow up on submitted proposals for status updates, outcomes, and new opportunities. - Update and maintain records related to opportunities, staff, consultants, clients, and business development activities. ### SKILLS, KNOWLEDGE AND EXPERTISE - Strong written and verbal communication skills. - Exceptional attention to detail and proofreading abilities. - Strong organizational and time management skills. - Ability to manage multiple deadlines and priorities simultaneously. - Experience coordinating with internal teams and external consultants. - Ability to interpret proposal requirements and ensure compliance. - Proficiency with Microsoft Office Suite. - Experience with proposal tracking and project management systems preferred. - Ability to work effectively in a collaborative team environment. ### BENEFITS • Opportunity to work on diverse projects. • Supportive and collaborative work environment. • Competitive compensation and benefits package including medical, dental, and vision, 401(k) matching, commuter benefits, PTO, and paid company holidays.