Property Assistant

Our Property Assistant is responsible for meeting the needs of the Property Management team. This individual will maintain a high level of professionalism in addressing and coordinating property management issues including response to, and resolution of Property Manager, client, and tenant requests or concerns. Responsibilities: Act as the first point of contact for tenants and vendors who enter the Management office; escalate issues as needed Update and maintain property contact lists and emergency information for property Coordinate, schedule, and assist with deliveries to and from the dock area Promote and foster positive relationships with tenants, owners, and staff Ensure that invoices are processed properly by coding for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for payment Maintain property work order system in the CMMS system, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reporting Create, submit, distribute, and track vendor contracts Maintain Property files (electronically as well as hard copies on-site) Maintain all Vendor Certificates of Insurance, W-9s, and any additional forms necessary for Contractors Conduct property inspections and reports to ensure quality assurance and efficient customer service Assist in reviewing and compiling monthly and quarterly reports for client and property management team Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence. Coordinate and assist with meetings/special events held at the property as requested. Assist in keeping the Client’s Policies and Procedures updated and current Order office and kitchen supplies as needed Handle other duties as assigned Desired Competency, Experience and Skills: Four-year degree and 2+ years of related experience; or the equivalent combination of education and related experience Real Estate experience a strong plus Familiarity with commercial real estate documents and the work order process Proficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and Outlook Strong interpersonal skills; ability to maintain professionalism in a sensitive environment Excellent verbal/written communications skills Strong organizational skills; detail oriented Proven record of providing excellent internal and external customer service This position is 100% in-office . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $65,000 — $65,000 USD Why Lincoln? At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off. About Lincoln Property Company Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, sports and entertainment, and mixed-use properties, throughout the United States, the United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 720 million square feet of commercial space. For more information, visit: www.lpc.com . Benefits: Lincoln Property Company offers eligible employees a comprehensive benefits package that may include: Medical insurance Dental insurance Vision insurance Company-Paid Life insurance Company-Paid…