Project Manager

JOB-2456 Hybrid Duration: 20 months **Key Responsibilities** Internal Coordination & Communication • Serve as the primary internal point of contact for project-related information. • Coordinate meetings between the Company’s internal departments, consultants, and senior project manager. • Ensure timely communication of project updates to internal departments (e.g., operations, finance, IT, HR). • Track and follow up on action items, decisions, and approvals required from the Company. Documentation & Record Management • Maintain organized project files, contracts, drawings, permits, correspondence, and change documents. • Track and log RFIs, submittals, shop drawings, and change notices provided by the general contractor. • Support the preparation of internal reports, management updates, and board presentations. • Assist with maintaining an audit-ready project documentation library. Financial & Procurement Support • Coordinate with Finance on budget updates, cost forecasting, and expenditure tracking. • Support procurement of the Company provided items (e.g., furniture, equipment, IT systems). • Track delivery and installation of all owner-supplied materials. Schedule & Progress Monitoring • Track project schedule milestones and communicate key dates internally. • Monitor contractor’s progress reports and highlight schedule concerns to the Project Manager or Company’s Rep. • Assist with aligning internal readiness tasks (move-in planning, operational preparations, training). Move-in, Close-out & Transition Support • Assist in coordinating commissioning, training, and handover of building systems to operations teams. • Track close-out documents including warranties, manuals, as-built drawings, and maintenance schedules. • Support planning and coordination of move-in activities. **Deliverables** • Weekly or monthly internal project status summaries. • Updated logs (RFIs, change orders, submittals, decision logs, procurement items). • Internal meeting minutes and action item trackers. • Finance coordination documents (invoice reviews, cost tracking sheets). • Move-in and handover coordination plans. • Complete project documentation archive at project close-out. **Expectations** • Maintains clear and timely communication among all stakeholders. • Ensures accurate and organized documentation. • Demonstrates proactive follow-up on outstanding issues. • Supports decision-making by providing timely information to leadership. • Upholds the owner’s interests throughout the project. **Duration** • Project initiation through design, construction, commissioning, and close-out phases. • Project completion expected in Q1 2028. • Bachelor’s degree in Construction Management, Civil Engineering, Architecture, or a related field (or equivalent combination of education and experience) • PMP, CCM, or similar project management certification preferred but not required • Minimum 5 years of experience managing commercial, industrial, and/or large-scale residential construction projects • Proven experience overseeing projects from pre-construction through closeout • Demonstrated experience managing: o Project schedules o Budgets and cost controls o Subcontractors and vendors o Change orders and RFIs • Strong budgeting, forecasting, and cost-control skills • Proficiency in MS Office required, project management software a plus • Excellent verbal and written communication and presentation skills • Strong organizational, problem-solving, and decision-making skills • Attention to detail and a proactive work ethic a must • Ability to work effectively with owners, architects, engineers, and inspectors *The base pay range for this role is being finalized. A good faith pay range, or fixed pay rate, will be provided to all applicants before any interview or offer. Candidates will be asked to submit their salary expectations in advance.* *MWResource offers medical, dental and vision coverage through Florida Blue, short- and long-term disability coverage, employ…