Project Manager

# **About Cadre AI** Cadre AI is an AI strategy and integration firm that partners deeply with organizations to transform workflows, streamline operations, and deliver measurable business outcomes. We operate at the intersection of strategy, engineering, and adoption, ensuring AI delivers real, lasting impact for the B2B companies we serve. # **The Role** The Project Manager is the operational engine of a Cadre AI delivery pod. You report directly to the Director of AI Strategy (your pod leader) and work alongside a team of fellow Ops Specialists to keep the pod running with precision across its full book of client business. You own the operational rhythm of the pod: the daily syncs, the weekly planning sessions, the retros, and the client communication that keeps every engagement moving forward. You have a clear picture of every pod member's workload at all times, and you surface blockers and delays to the pod leader before they become client-visible problems. This role is for someone who finds deep satisfaction in a well-run meeting, a clean ClickUp board, and a Friday recap email that lands exactly right. You are not waiting to be told what needs attention. You already know. # **What You’ll Do** ### **Onboard New Clients and Maintain Client Records** - Coordinate new client onboarding by scheduling kickoff calls with pod members and ensuring a smooth handoff from the Sales team - Build out ClickUp infrastructure before onboarding calls: client folders, tasks, milestones, timelines, and client-facing naming conventions all in place - Establish project foundations with dates set, assignees confirmed, and milestones visible in the client portal from day one - Maintain up-to-date client records in Cadre One throughout the engagement: inviting client members, updating stakeholder information, and keeping client sentiment current ### **Run the Pod’s Operational Rhythm** - Lead daily syncs, weekly planning sessions, and weekly retros for the pod, setting agendas in advance, keeping sessions focused, and ensuring every meeting produces clear outputs and documented action items - Own the weekly planning process, ensuring all client work for the following week is scoped, assigned, and in an active sprint by end of day Friday - Track each pod member's workload across all active client engagements, maintaining a clear picture of capacity, upcoming deadlines, and any work at risk of delay - Proactively surface blockers, delays, and capacity concerns to the pod leader before they become client-facing issues, bringing context and a recommended path forward - Capture action items from Slack channels, internal syncs, and client meetings and convert them into ClickUp tasks with accurate assignees and due dates within 24 hours ### **Own ClickUp Hygiene Across the Book of Business** - Monitor ClickUp health across all pod clients on a continuous basis, identifying and resolving hygiene issues that create operational risk or reduce visibility - Ensure all tasks, milestones, and deliverables are properly structured with accurate dates, assignees, and client-facing names at all times - Move incomplete sprint tasks forward, close or archive dormant items, and maintain milestone visibility in the client portal with accurate status updates - Flag process gaps to the pod leader and coordinate with the Product, Research, and Engineering team on client deliverables and timelines, ensuring deadlines are captured and the right people are notified when work is complete or at risk ### **Lead Client Communication and Meeting Management** - Lead the weekly client recap process: gather updates from pod members, synthesize into a clear Friday email for each client covering the week's work, upcoming priorities, and milestone tracker references - Manage client meeting logistics end to end: scheduling, agenda preparation, real-time note-taking, and converting all follow-ups into ClickUp tasks assigned to the right pod members within 24 hours - Ensure all client…