Project Coordinator I

## Description BioLab Holdings is a biotechnology company committed to raising the standard of caring by developing, manufacturing, and commercializing breakthrough products with patient care in mind. At the heart of our work is a mission to optimize the standard of wound care through innovations grounded in science, compassion, and collaboration. We support healthcare distributors, providers, and patients worldwide who share our same initiatives to deliver clinical performance and real-world impact. **** **** **Position Summary** **** We are seeking a highly organized and proactive **Project Coordinator** to join our biotechnology operations team. This role is critical in supporting the planning, execution, and delivery of key projects across product development, clinical programs, regulatory submissions, and cross-functional initiatives. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and demonstrates strong collaboration skills across departments. **** **** **Essential Functions** **** - **Project Support:** Coordinate cross-functional project activities including R&D, regulatory, quality, operations, and clinical teams to ensure timely execution of deliverables. - **Timeline Management:** Maintain project plans and track progress against milestones, escalating risks or delays proactively to leadership. - **Meeting Facilitation:** Schedule and lead project meetings, prepare agendas, capture meeting minutes, and track action items through completion. - **Documentation & Reporting:** Maintain accurate and organized documentation including project charters, status reports, Gantt charts, and risk logs. - **Regulatory & Quality Compliance:** Ensure project activities are aligned with industry standards and regulatory expectations (e.g., FDA, ISO 13485, GCP). - **Stakeholder Communication:** Serve as a liaison across departments to ensure alignment, timely updates, and coordinated project execution. - **System Coordination:** Utilize project management tools (e.g., Smartsheet, Asana, MS Project) for tracking and reporting. *This job description is not intended to be an exhaustive list of all duties, responsibilities, or* *qualifiations associated with the job. Other duties may be assigned.* **** **** **Minimum Qualifications** **** **Education:** **** - Bachelor’s degree in a scientific, engineering, or healthcare-related field required. **** **Experience:** **** - 1-3 years of experience in project coordination, preferably in biotechnology, pharmaceuticals, or medical devices. - Familiarity with product development lifecycle and cross-functional project coordination in regulated environments. **** **Certifications:** **** None required **** **Knowledge, Skills, and Abilities** **** - Excellent time management, organizational, and interpersonal communication skills. - Proficiency in Microsoft Office and project management tools, Smartsheet’s preferred - Ability to manage multiple priorities and meet deadlines in a fast-paced, dynamic environment. - Understanding of quality system requirements and regulatory pathways (e.g., 510(k), IND, QMS) is preferred. **** **Physical Requirements** **** While performing the essential functions of this role, the employee is regularly required to remain in a stationary position for extended periods of time while working at a desk or computer workstation. The position involves frequent use of a computer, keyboard, mouse, and standard office equipment such as printers and telephones. The employee may occasionally be required to move about the facility to attend meetings, collaborate with cross-functional teams, or access project-related materials. This role may involve handling office materials such as files, binders, and equipment, and may require the ability to lift or move items up to 20–25 pounds on an occasional basis. The role also requires the ability to read, analyze, and interpret data and documentation in electronic and printed formats, as well as the abilit…