Project Administrator

BRPH is a technically focused, creative architecture, engineering, and construction company with over six decades of expertise in helping mission-driven clients in the aerospace, defense, manufacturing, commercial, education, entertainment, hospitality, and federal markets identify gaps in their program delivery and develop innovative solutions to their most challenging problems across the U.S. and around the world. Consistently ranked among the nation’s top firms, we take pride in solving complex challenges with forward-thinking solutions. About Tempe: Our Tempe office serves as a key regional hub, supporting projects throughout Arizona and the Southwest. Located in the Phoenix metropolitan area, the Tempe team works closely with clients and internal partners on diverse project types, contributing local knowledge and technical expertise. The team works in a collaborative, fast-paced environment, offering opportunities to contribute to diverse projects while growing within an established and forward-thinking firm. Overview: BRPH is looking for a Project Administrator for our Tempe, Arizona office. The Project Administrator performs all functions of the position with minimal supervision and is responsible for the technical support of the project controls function on projects and proposals. Project Controls provides the tools and systems necessary to manage effectively and proactively, control, and report on cost and schedule for concurrent projects throughout the organization. Essential Duties and Responsibilities: Services include planning, cost, and schedule (work breakdown structure) metrics and tools, collecting performance data (installed quantities, expended labor hours, and other progress measurements for direct hire and subcontract work), tracking data (daily cost compilation and monitoring), analyzing (earned value, productivity, and risk analysis), and reporting. Assist the Project Manager with tracking all changes or potential changes to the project scope and supports estimates of cost changes and schedule impact. Integrates cost and schedule data and reporting with the company’s accounting and management information systems to facilitate meeting company performance and financial goals. May support change control management, document control management, and critical path method network analysis. Works closely with assigned Project Manager and project teams on all assigned projects to satisfy project controls requirements. Reviews project contractual requirements and follows through to ensure compliance. Receives and distributes all incoming and outgoing project correspondence. Serves as the client contact when Project Manager is unavailable. Prepares and maintains assigned Project Manager’s Project book, when required. Manages the systematic retention, protection, retrieval, transfer, and disposal of technical data and correspondence in assigned Project Manager’s area. Assists Project Managers in preparation of budgets, project plans, meeting minutes, AIA contracts, reports, proposals, responses to Review comments, and other required project documentation. Coordinates and distributes design submittals including compiling drawings, specifications, cost estimates, calculations, design analysis and reports for contractual submittals to clients. Notifies team members of quality and submittal requirements and deadlines Prepares project requisitions for new projects. Prepares P.O. requests for sub-consultants. Sets up and maintains project team and project center administration in Newforma. Prepares QC report for all design submittals, assembles QC documentation, and prepares for archival. Sets up and maintains Project Schedules on all assigned Project Manager’s projects. Fully understands definitions, terms, use and procedures for shop drawings, RFIs, ASIs, RFPs, record drawings, LTs, Green Sheet, Quality control, etc. Schedules and coordinates all team meetings and site visits. Attends meetings and records minutes when…