Program Coordinator

Research --> Administration New York, NY • ID: 1163111_RR00121573 • Full-Time/Regular NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X and Instagram. Position Summary: We have an exciting opportunity to join our team as a Program Coordinator. In this role, the successful candidate is responsible for providing a moderate range of program coordination for the Department of Surgery under the direction of the Assistant Director of Research Administration and research leadership. In addition, providing broad-range administrative and project/program support to divisions/units with research portfolios. Works closely with department and research leadership to support research faculty and the division administrative leaders to organize the various components needed to initiate, run and complete major administrative and research programs and efforts, such as, but not limited to the Shifrin Myer Breast Cancer Discovery Fund, the Milstein Pilot Project Fund, and the Surgery Research Fellowship Program. Facilitate Department of Surgery research guest speaker events, research days, and research administrative meetings/conferences/events. Works under general supervision. Job Responsibilities: Helps to facilitate the administration process of departmental activities (e.g., creating and upkeeping listservs, shared drives, OneDrives, tracking/monitoring documents for hiring/exiting, institutional compliance, etc.) Supports the administrative process of research staff/Non-traditional volunteers, Sponsored Individual (i.e. coordinating recruitment and on-boarding process)/Observers, maintaining records, exiting compiling and monitoring the master schedule Aids Research Leadership within the Department of Surgery in ad hoc and regular report creation, presentations, and annual administrative surveys reports for research (i.e. space survey, hiring update report, etc.) Organizing and coordinating seminars, training programs and other related activities as required for research faculty/lab teams across the Dept. of Surgery Submissions, coordination, maintenance, and troubleshooting of procurement order (POs), reimbursements, vendor/consultant agreements in support of DoS research faculty and research administration Research Communications supports development, distribution, maintenance, and development of research notifications, communications via list-serv, email, media, web-presence, and manages upkeep and content management of lab pages (internal/external websites and media). Program coordination-provides basic to moderate coordination for program activities to a manager or director, head of department that includes but not limited to coordination of programs while working/communicating with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude program activities. Develops program schedules, prepares, process, and tracks program related purchase/supplies requisitions, reimbursements, expense reports, and related invoice payments. Reports- independently prepares and reviews documents and generates status/progress reports for ongoing and pending projects and programs (i.e. Shifrin Meyer Breast Cancer Research Fund…