Program Coordinator

**Program Coordinator** **Reports to:** Chief Executive Officer (initially)**Location:** Remote (U.S.); Some travel will be expected **Benefits:** Comprehensive benefits package, including a generous employer retirement contribution of 10% of base salary **About LSST Discovery Alliance**The **[LSST Discovery Alliance](https://lsstdiscoveryalliance.org/)** (LSST-DA) is a nonprofit organization dedicated to maximizing the scientific impact of the Vera C. **[Rubin Observatory Legacy Survey of Space and Time](https://rubinobservatory.org/)** (LSST). Through fellowships, grants, software and data science initiatives, training opportunities, and community-building programs, LSST-DA supports a diverse scientific community in preparing for one of the most transformative astronomical surveys ever undertaken. As a growing organization, LSST-DA combines scientific ambition with operational excellence. Exceptional science depends on exceptional people, thoughtful systems, and a collaborative community. Our team is committed to building an organization that enables researchers to thrive and that advances discovery for the benefit of the broader scientific community. **Position Summary** The Program Coordinator plays a central role in bringing LSST Discovery Alliance's scientific programs to life. Working at the intersection of science, collaboration, and operations, this position helps transform ambitious ideas into well-executed programs that support researchers around the world. As LSST-DA continues to grow, the Program Coordinator will work closely with the Chief Executive Officer, scientific advisors, and organizational partners to execute existing scientific programs, strengthen program operations, and build scalable systems and processes for the organization's next phase of growth. Serving as the operational hub for multiple scientific programs, the Program Coordinator ensures that timelines, communications, budgets, meetings, reporting, and participant experiences are coordinated with professionalism, accuracy, and care. This role is ideal for someone who enjoys bringing order to complexity, building efficient systems, and helping others succeed. The successful candidate is proactive, highly organized, collaborative, and committed to continuous improvement. Success in this role means that program participants, reviewers, institutional partners, and funders consistently experience LSST Discovery Alliance as an exceptionally organized, responsive, collaborative, and mission-driven organization. **Key Responsibilities** **Program Coordination & Delivery** - Coordinate the successful implementation of LSST-DA's scientific programs and initiatives from planning through completion. - Develop and maintain project plans, timelines, work plans, and tracking systems to ensure programs remain on schedule and deliver expected outcomes. - Coordinate application cycles, participant onboarding, review processes, and program closeout activities. - Monitor program progress, anticipate challenges, and proactively identify solutions that keep work moving forward. - Track commitments and follow-up actions across multiple concurrent initiatives. - Support the implementation of new programs and organizational priorities as LSST-DA continues to evolve. **Fellowship, Grant & Award Administration** - Maintain and monitor reporting schedules and coordinate with participants, reviewers, and staff to ensure deadlines are met. - Maintain accurate records and documentation throughout each program lifecycle, including collecting, tracking, and filing required materials and reports from program participants, awardees, and partners. - Support preparation and submission of grant proposals, sponsor reports, and final program reports. - Partner with the Finance & Operations team to support grant compliance and financial reporting requirements. **Budget & Operational Coordination** - Monitor program expenditures in collaboration with the Finance & Operations team. - M…