Program Coordinator

Our client is a dynamic, independent not-for-profit organization that delivers high quality capacity development programming to financial supervisors and regulators, primarily in developing countries and emerging markets. They are seeking a Program Coordinator (PC) as an integral part of the client's team, a critical role to ensure they meet their programming and quality objectives and goals. **Responsibilities/ Key responsibilities are to:** - Coordinate the logistics of our client in-person blended or virtual training programs under the guidance of the current Manager, Program Coordination. - Understand the client's work processes and project timelines for programs at varying stages of development in accordance with program lifecycle, to achieve superior results and foster continuous improvement. - Support the senior management with information/data requests for KPI and other corporate documents. **Detailed breakdown of the above-mentioned responsibilities is as follows:** - Program management 1 : Manage the work processes and project timelines for programs at varying stages of development in accordance with program lifecycle. - Ensure that key deadlines are met, in conjunction with the program directors; manage tasks and communicate timelines. - Ensure that all parties (partners, program leaders, program directors, participants, internal staff) have timely and accurate program information. - Collect and update internal databases with all participant, partner and program leader information. - Oversee registration and vet participants for each program, ensuring compliance with the client's policies. - Work with Communications Coordinator to develop promotional strategies for regional and international programs, coordinating with team on e-blasts and appropriate registration numbers. - Maintain information on partner relationships, drafting MOUs and partnership agreements, ensuring compliance with any internal or external requirements. - Consider the nature of the program and work with the program director to tailor the delivery method most appropriate for the program objectives. **Material Preparation and Evaluation:** - Prepare final program materials for above programs, in conjunction with client's policies. - Organize incoming new program materials from the program leaders. - Review, edit, and format all materials. - Ensure that participants, partners and program leaders receive all pre-reading and course material at appropriate times. - Input program evaluations and prepare evaluation reports. - Develop tools that support program delivery through client's programs, the learning management system. - Ensure that a complete record of program material is filed in the appropriate program folders. **Travel Coordination:** - Plan and book travel itineraries for each program. - Manage flight bookings for program directors and leaders, ensuring compliance with program budget and client's travel policy, consulting with finance where appropriate. - Coordinate accommodation and local transportation for each program - Research visa requirements for each country, and prepare visa applications where appropriate. - Programs are delivered in the time zones of the Partner. - Supporting the program director in arranging the delivery mechanisms, including video conferencing, interpretation and technical facilitation services. This may include participating on-line in off-hour or weekends, depending on the program time zone. **Finances and Budget:** - Coordinate contracts and invoices for each program in partnership with the finance department. - Draft and finalize various internal program documents for program leaders and partners (i.e., letters of agreement, partnership agreements etc.), in conjunction with the program director. - Process and review, and prepare (where appropriate) incoming invoices, expense claims and per diems for program directors and program leaders - Initiate and review outgoing partner invoices, ensuring compliance w…