Program Assistant, Women Leaders India

Organization Description Vital Voices Global Partnership is a leading international non-profit organization. We invest in women leaders who are tackling the world's greatest challenges - from gender-based violence to the climate crisis, economic inequities, and more. We are "venture catalysts," identifying leaders with a daring vision for change and partnering with them to make that vision a reality. What sets Vital Voices apart is that we make long-term, holistic investments in leaders with bold ideas for change - providing them with connections, capacity, a network of their peers, financial support, and visibility for their work. We have provided early support for leaders who went on to become Nobel Peace Laureates, US Youth Poet Laureates, Prime Ministers, award winning innovators and breakthrough social entrepreneurs. Over the past 27 years, we have directly invested in more than 49,000 change-makers across 195 countries, who in turn have improved the lives of millions of people in their communities and countries. Vital Voices' staff is headquartered in Washington, DC. In the coming years we have a bold vision to dramatically scale our impact. In early 2022, we opened the first ever Global Headquarters for Women's Leadership, a 30,000+ sq. ft. historic building just blocks from the White House on 16th Street. It is a hub of activity, events, and collaborations - bringing together women leaders and their allies to tackle the world's greatest challenges. Summary The Program Assistant will report to the Manager of Leadership and Social Impact and will support day-to-day implementation of the WomenLeaders India (WLI) Fellowship, a country-specific fellowship dedicated to advancing women's leadership in India. The role will provide administrative, logistical, communications, data management, and event coordination support to help ensure organized systems, responsive participant engagement, and high-quality delivery of virtual and in-person program activities. The Program Assistant will work closely with the WomenLeaders India Fellowship teams in the United States, the program partner team in India, cross-functional Vital Voices teams, trainers, and participants to effectively serve women leaders in India and across the Vital Voices network. Remote candidates will not be considered. Additional responsibilities inlcude: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Program Logistics: Provide logistical and administrative support for virtual and in-person WLI Fellowship activities, including workshops, webinars, meetings, convenings, participant touchpoints, and India-based program events. Event & Travel Coordination: Support staff, participant, and trainer logistics, including travel arrangements, accommodations, ground transportation, meeting schedules, venue support, vendor coordination, supplies, and program materials. Administrative Support: Maintain calendars, meeting notes, action items, shared files, process documentation, participant records, and program materials to support efficient day-to-day operations for the WLI team. Participant Support & Communications: Respond to participant inquiries, draft and send reminders, organize materials, coordinate follow-up, and help ensure participants receive timely and accurate information. Recruitment & Selection Support: Assist with participant recruitment, application tracking, selection logistics, applicant communications, and documentation for WLI Fellowship cohorts. Communications & Visibility: Draft, copy edit, and organize program materials, social media inputs, blogs, toolkits, participant-facing resources, and storytelling content in coordination with the Communications team. Data Management & MERL: Support monitoring, evaluation, research, and learning activities by tracking participation, updating Salesforce, Airtable, and other internal databases, distributing surveys, organizing feedback, and maintain…