Professional Office Personnel - 210 Days (Control #29416)

Professional Office Personnel - 210 Days (Control #29416) JobID: 12628 Position Type: Secretarial/Clerical/Professional Office Personnel Date Posted: 6/22/2026 Location: John J. Lukancic Middle School Closing Date: Until Filled Additional Information: Show/Hide VACANCY: The Valley View Public School District is seeking an individual to fill a full-time, Professional Office Personnel (210 Days) position. JOB SUMMARY: The professional secretary is responsible for providing varying levels of clerical support to their immediate supervisor or building administrator by completing accounting tasks, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging school events, participating in emergency drills; and scheduling meetings. ESSENTIAL FUNCTIONS: Perform general clerical duties such as answering phones, greeting visitors, scheduling meetings, sorting and distributing U.S. and inter-district mail, typing correspondence, filing, completing data entry; attending district meetings, distributing supplies, and preparing/distributing parent event flyers. Additional responsibilities will be assigned to certain areas such as, but not limited to: Athletics, Attendance, Bookstore, Core Content, Special Education, Student Services, and Switchboard/Mailroom. Each supervisor will assign specific duties from the list below related to the various roles within their building and department as needed. This list is not meant to be an all inclusive list, but rather to define with as much latitude as possible to the essential functions of this position. Support the Guidance department administrator with student scheduling, entering data and running reports as needed. Must have knowledge of courses, codes and maximum number of students per class. These duties include continuous scheduling of new students, class changes throughout the year, as requested by the administrator(s), maintaining student job opportunities board, issuing work permits, supporting summer enrichment and intern opportunities, scheduling and maintaining the homebound and hospital bound student programs, and maintaining current college information. Support the building Student Services Administrator/SRT Leader by updating and working with the appropriate computer program designed for scheduling meetings, creating and maintaining temporary special education student files, forwarding appropriate information/paperwork to the District Student Services department and processing out of district requests for special education records. Manage daily student attendance tasks such as monitoring the automated attendance line, answering phones, inputting absences into appropriate system and ensuring accuracy, issuing tardy slips, and running tardy, truancy and quarterly attendance reports. Support the Dean and Student Services departments. Duties include keeping an up-to-date bus list; assigning/maintaining student locker and combination list using the appropriate program; entering student referrals, suspensions, detentions and tardies into appropriate database; maintaining temporary student discipline files, expulsion records/paperwork, and making student and staff ID's. Support the Athletic department. Duties include updating athletic website, monitoring online registrations, checking weekly athletic student grades and maintaining study table data, ordering activity buses, and coordinating athletic team pictures. Provide assistance with major student events throughout the school year which include, assisting the administrator and executive secretary in scheduling rooms, preparing certificates, ordering awards, organizing events/picture days, creating and typing of programs, and inviting parents. Process requests for building usage. Perform purchasing functions such as creating purchase orders, reconciling P-Card purchases, and meeting with vendors to procure pricing. Prepare and organize paren…