Procure to Pay Analyst

About us The Financial Times is one of the world’s leading news organisations, globally recognised for its authority, integrity and accuracy, with a mission to deliver quality information and services worldwide. At the FT, curiosity thrives and ambitious thinking is rewarded. Here, you’re given the chance to reach millions, create work that matters and deliver impartial journalism in a polarised world. In our warm, collaborative culture, you’ll connect with a diverse community of experts who support your growth, career aspirations and wellbeing. Your future at the FT will be filled with opportunities that challenge and inspire you. With no fixed path, you’ll discover new skills and forge a career that can take you anywhere. Build a newsworthy career at the FT. Our commitment to diversity, equity and inclusion We believe in the power of unique perspectives and want all voices in our organisation to be heard, respected and valued. A supportive workplace is one where employees feel they can be themselves and operate to their full potential. We are committed to removing barriers for everyone, with a focus on addressing those faced by underrepresented groups. The role The Procure to Pay Analyst serves as the initial processor of accounting payable services. This will be responsible for maintaining and updating all vendor-related information in an assigned system by collecting all necessary information and processing invoices to be signed off for payment. Key responsibilities: Create and amend supplier, bank, records and updates. Identify and resolve all errors that cause delay to an invoice’s processing. This may include checking for any duplication, incorrect invoice details or following-up approvers to initiate invoice payment processing. Validate and index scanned invoices and assign corresponding code and appropriate approvers. Perform balance sheet and supplier account reconciliations. Address all queries, requests, and exceptions relating to supplier and invoice management. Ensure that all correctly identified invoices, rebates, refunds and other remittances be processed for payment within specified turn-around time to prevent accounts from incurring late payments. Investigate on probable reasons causing payment delays; and address these reasons to proceed with payment processing and clear out all unpaid items. Secure all pertinent approvals, receipts and other relevant documents necessary to initiate release of payments. Identify and escalate complex and recurring issues that affect payments operation to supervisor. Provide correct and accurate information to team members whenever necessary. Perform Incident Management through Root Cause Analysis, Corrective Actions and Preventive action planning as needed. Update, maintain, and reconcile financial workbooks and other relevant documents, systems, and databases after every transaction. Update process documentations and training materials from time to time, as needed. Perform and participate in tasks and special projects that may be assigned from time to time and whenever needed. Required skills and experience: Candidates must possess at least a Bachelor's/College Degree in Accountancy or Finance and/or equivalent courses. Certification of Public Accountancy is preferred, but not required. Minimum of 1 year of experience in accounting in a shared services environment. Preferably with Oracle System, Coupa Procurement System background but not required. Core Competencies: Attention to Detail - Ability to notice both minute and pertinent details of transactions, situations and documents; thorough and conscientious when performing work. Communication Skills – Ability to convey clear and convincing oral and written communication to individuals or groups effectively taking into account the audience and nature of the information. Customer Service – Ability to work with internal customers, assess needs, provide information or assistance, resolve concerns, or satisfy their expectation…