Probate Assistant Supervisor

**Kent County's Probate Court Clerk's Office** is looking for an organized, service-minded leader to help run the daily operations of a busy, high-impact court office. As **Assistant Probate Supervisor**, you'll work closely with the Chief Deputy Probate Register to keep the office running smoothly — leading a team, solving problems for the public, and making sure the Court's work gets done accurately and on time. If you enjoy variety, take pride in getting the details right, and want a role where your organizational and people skills genuinely matter, this is a great next step. **Team Leadership & Development** - Help supervise and support clerical and customer service staff, following County policy, union contracts, and applicable law. - Train staff, assign work, and help evaluate performance — building a team that delivers excellent service. - Set goals for staff and connect them with training and development opportunities. - Coordinate attendance, leave, and vacation schedules to keep the office properly staffed. - Perform a variety of day-to-day clerical and administrative duties and is responsible for completing other miscellaneous tasks as assigned to support departmental operations. **Operations & Customer Service** - Monitor workflow across the office, prioritize projects, and reallocate work to meet deadlines. - Step in on complex or sensitive customer service situations that call for deeper knowledge of court records, fees, and procedures. - Track changes in laws, court rules, and County policy, and help put new procedures into practice. **Financial & Administrative Support** - Prepare confidential reports and maintain sensitive personnel, disciplinary, and investigative files. - May oversee daily cash balancing, deposits, and financial reporting for the Court. - May assist with the office budget, payroll processing, and inventory/supply management. **Communication & Representation** - Draft correspondence, reports, agendas, and other materials for internal and external audiences. - Help prepare and deliver presentations to the Board of Commissioners, Court leadership, and the public. - Serve as a knowledgeable point of contact for judges, County departments, state and local agencies, and community members. - High school diploma, plus four years of progressively responsible experience in administration, including at least one year of supervisory experience — or an equivalent combination of education and experience. Preferred Skills & Knowledge: - An Associate's degree is a plus. - Solid knowledge of probate-related statutes, court rules, and office procedures (or the ability to learn quickly). - Comfort with word-processing, spreadsheet, and database software. - Strong writing, grammar, and communication skills. - A calm, organized approach to juggling competing priorities and a high volume of work. - A genuine ability to connect with people from all walks of life. - Notary Public appointment and Certified Electronics Operator/Recorder (CEO/CER) certification may be required — training provided if needed **Please monitor the email address included on your employment application for future communications related to your application.** Watch this video on why our staff have made us their employer of choice.