Physician Support Administrative Assistant

**JOB SUMMARY:** The Physician Support Administrative Assistant provides administrative and operational support to PathGroup's Physician Recruiting and Credentialing & Scheduling Directors. This role plays a key part in assisting with physician recruitment-related projects and current physician administrative tasks. The Physician Support Assistant is highly organized, detail-oriented, and enjoys building relationships while helping a busy team stay organized and efficient. **JOB RESPONSIBILITIES** **ESSENTIAL FUNCTIONS:** **Key Responsibilities -- Physician Recruiting** - Interview Coordination, Scheduling & ATS Management - Schedule and coordinate virtual and onsite physician interviews with candidates, physician leaders, hospital executives, and internal stakeholders. - Manage complex calendars and interview logistics across multiple time zones and locations. - Prepare interview itineraries and ensure all participants receive timely communications and meeting details. - Coordinate candidate travel, hotel accommodations, and related logistics for onsite interviews as needed. - Maintain accurate candidate records and documentation within the applicant tracking system (ATS). - Update candidate statuses, interview notes, and recruitment activity to ensure data integrity and reporting accuracy. - Serve as a primary point of contact for candidates throughout the interview process and help deliver an exceptional candidate experience. - Conduct physician sourcing activities utilizing online databases, professional organizations, physician directories, LinkedIn, and other sourcing tools. - Perform outreach to prospective physician candidates via email, phone, LinkedIn, and other communication channels. - Support recruiters in developing and maintaining talent pipelines for current and future physician opportunities. - Track sourcing activity and candidate engagement efforts. - Assist with physician recruitment marketing initiatives and talent pipeline development projects. - Coordinate recruiting-related expense reports, invoice submissions, and payment requests. - Assist with recruiting reports, spreadsheets, and departmental documentation. - Participate in special projects and process improvement efforts designed to enhance recruiting efficiency and candidate experience. - Provide general administrative support to the Physician Recruiting team as needed. **Key Responsibilities -- Physician Support** - Coordinate and administer physician reimbursement, payment, and invoicing processes, ensuring timely and accurate documentation. - Manage physician continuing medical education (CME) budgets, reimbursements, and related records to ensure compliance with organizational policies and budget guidelines. - Maintain physician memberships, subscriptions, licenses, and other professional affiliations, including renewals and payment processing. - Monitor departmental budgets, expenditures, and financial reports, providing administrative support for budget tracking and reconciliation. - Prepare recurring reports, financial summaries, and operational metrics for leadership. - Coordinate and process requests requiring administrative review and approval, ensuring completeness and adherence to established policies. - Track physician compensation-related data, including contractually required information, productivity reports, and supporting documentation. - Maintain accurate records, databases, and documentation related to physician support activities. - Collaborate with Human Resources and other departments to support physician administrative and operational needs. - Provide general administrative support for special projects, meetings, and initiatives as assigned. - Identify opportunities to improve administrative processes and contribute to the efficient operation of the Physician Affairs department. - All other duties as needed. **NON-ESSENTIAL FUNCTIONS:** - Works with other departments within PathGroup and subsidiaries. - Nothing in the job…