Philanthropy Operations and Grants Manager

## **Introduction** Housing Partnership Network (HPN) is a trusted national network of high-performing housing organizations that turns frontline expertise into scalable solutions, policy influence, and field-level impact. Through its members, HPN advances affordable housing, community development, and economic opportunity across the country. HPN’s Philanthropy team secures institutional funding to support programs and operations across the network. As the organization continues to grow its philanthropic revenue - targeting expansion from approximately $3M to $6M+ annually - HPN is investing in the systems, infrastructure, and operational rigor needed to scale its impact. This is an exciting opportunity to join a mission-driven team at an inflection point of growth. ## **About the Role** ### **What You’ll Do** The Philanthropy Operations and Grants Manager is the operational backbone of HPN’s philanthropy function, owning the systems, workflows, and grant-management discipline that keep funding opportunities moving from prospecting through award, reporting, and closeout. This role brings structure, accountability, and data integrity to complex philanthropy operations, partnering with program, finance, analytics, and leadership teams to ensure deadlines, deliverables, budgets, and reporting requirements are clear and consistently met. In the first year, this person will strengthen Salesforce grant records and dashboards, enhance the grants calendar and kickoff process, improve cross-functional compliance workflows, and help the Philanthropy team scale with greater visibility and consistency. ## **Key Responsibilities** ### Grants & Sponsorships Lifecycle Management - Own end-to-end grant lifecycle management in Salesforce, including opportunity setup, award tracking, reporting, closeout, and required documentation. - Lead grant kickoff processes by confirming deliverables, timelines, reporting requirements, internal ownership, and compliance needs. - Manage a rolling 12-month proposal calendar with proactive deadline tracking, reminders, and risk escalation. ### Systems Administration & Data Integrity - Serve as the primary Salesforce administrator for Philanthropy, maintaining data quality across funders, prospects, grants, dashboards, reports, and workflows. - Improve Salesforce fields, automations, and integrations in partnership with internal systems teams, including Salesforce, Power BI and SharePoint troubleshooting. ### Cross-Functional Coordination & Compliance - Drive adoption of grant management processes across business lines. - Coordinate with program, analytics, and finance teams to ensure grant compliance, reporting accuracy, budget alignment, and timely deliverables. - Document funder interactions, cultivation activities, and reporting deliverables in Salesforce to support shared visibility and follow-through. ### Prospect Pipeline & Research Support - Maintain an organized, accurate prospect pipeline with clear next steps and ownership. - Conduct prospect research and prepare briefing materials for leadership. - Support qualification and tracking of new funding opportunities. ### Communications & Reporting - Draft and manage timely grant acknowledgment letters and stewardship communications. - Support development of board reports, KPI dashboards, and philanthropy updates. - Maintain website content related to giving, including donor-advised fund instructions, as needed. - Contribute to annual planning and performance reporting efforts. ## **Who You’ll Work With** You will report to the Vice President of Philanthropy and collaborate closely with the Director of Philanthropy, program teams, Finance, and Data & Analytics. ## **Required Skills and Experience** - 3–5 years of experience in grants management, development operations, or a related nonprofit function. - Strong proficiency in Salesforce, including report building, workflow management, and data integrity oversight; NPSP or Nonprofit Cloud experience prefe…