Personal Assistant to Director

# **\*\*PLEASE SUBMIT YOUR CV IN ENGLISH \*\*** **Location:** Remote — Latin America **Employment Type:** Full-Time **Compensation:** **$1,500 – $2,000 USD/month** **Schedule:** Monday to Friday | **8:30 AM – 5:30 PM EST** ## About the Company A well-established, fourth-generation, family-owned global supplier of premium food ingredients serving manufacturers, distributors, and food brands across North America and international markets. With decades of industry expertise, the company specializes in sourcing and supplying high-quality agricultural ingredients, including nuts, seeds, dried fruits, grains, sweeteners, spices, oils, and other specialty food products. Built on long-term relationships, operational excellence, and exceptional customer service, the organization is known for its commitment to quality, reliability, and integrity. The company continues to grow while maintaining the collaborative culture and personalized service of a family-owned business. ## About the Role We are seeking a highly organized, proactive, and detail-oriented **Executive Personal Assistant** to provide direct support to the Director of New Business Development. This is an excellent opportunity for a resourceful professional who thrives in a fast-paced environment, enjoys staying one step ahead, and takes pride in keeping operations running smoothly. You will become a trusted partner, managing schedules, coordinating communications, tracking priorities, supporting business development initiatives, and ensuring day-to-day administrative operations are executed flawlessly. The ideal candidate is highly dependable, exercises excellent judgment, maintains strict confidentiality, and is comfortable working independently while managing multiple priorities with exceptional attention to detail. ## What You'll Do ### Executive & Administrative Support - Manage calendars, appointments, and daily priorities for the Director of New Business Development. - Screen, prioritize, and respond to emails, phone calls, and correspondence. - Handle confidential information with professionalism and discretion. - Prepare, edit, and format professional documents, reports, presentations, and spreadsheets. - Coordinate domestic and international travel arrangements, accommodations, and itineraries. - Schedule meetings with customers, suppliers, and strategic partners. ### Business Operations & Coordination - Track project timelines, action items, and follow-ups to ensure key initiatives remain on schedule. - Monitor pending orders, customer communications, and business development activities. - Enter sales orders and purchase orders accurately and efficiently. - Maintain organized customer databases, CRM records, digital filing systems, and business records. - Conduct research and compile information for business opportunities, customer meetings, and special projects. - Support trade show planning, scheduling, logistics, and post-event follow-up. - Assist with general administrative tasks and data entry to ensure operational accuracy and efficiency. ## What We're Looking For ### Required Qualifications - Bachelor's degree preferred. - Minimum **3 years** of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar administrative support role. - Advanced English communication skills (written and verbal) **(C1 or higher preferred).** - Advanced proficiency with: - Microsoft Outlook - Microsoft Excel - Microsoft Word - Excellent organizational and time management skills. - Strong attention to detail with outstanding follow-through. - Ability to prioritize multiple responsibilities while meeting deadlines. - High level of professionalism, discretion, and confidentiality. - Strong problem-solving skills with the ability to work independently. - Excellent interpersonal and customer service skills. - Highly dependable, trustworthy, and proactive. - Ability to anticipate needs before they arise. - Positive attitude and willingness to t…