People Services Coordinator (2081)

**JOB PURPOSE:** The People Services Coordinator is responsible for providing high-level administrative support, managing daily office operations, and assisting with Human Resources initiatives. This role blends executive support (80%) with office management responsibilities (20%), ensuring seamless coordination of the SVP, People & Cultures priorities while maintaining an efficient and welcoming office environment. **Key Responsibilities** **Assistant Support (SVP, People & Culture) – ~80%** - Manage and maintain the SVP’s calendar, including scheduling meetings, prioritizing commitments, and resolving conflicts - Coordinate and arrange travel, including flights, accommodations, and transportation - Prepare meeting materials, agendas, and presentations; take notes and track follow-ups as needed - Serve as a primary point of contact for internal and external stakeholders on behalf of the SVP - Assist with special projects, research, and reporting as directed - Maintain confidentiality and exercise discretion with sensitive information - Anticipate needs and proactively manage administrative tasks to support executive efficiency **Office Management – ~20%** - Oversee daily office operations to ensure a smooth and efficient work environment - Coordinate office vendors, supplies, and general workplace needs - Support and/or supervise reception area - Assist in planning and coordinating office events, meetings, and company functions - Maintain a professional and welcoming office experience for employees and visitors **HR Support & Projects** - Provide general support to the HR team as needed across functions - Help maintain documentation, reports, and HR-related trackers - Support special HR projects and ad hoc assignments aligned with departmental priorities **Qualifications** - 3–7+ years of experience in an Assistant, Office Manager, or similar role supporting senior leadership - Strong organizational and time management skills with the ability to multitask effectively - Excellent written and verbal communication skills - High level of discretion and professionalism - Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) - Experience supporting HR teams or exposure to HR functions is strongly preferred **Key Competencies** - Highly organized - Proactive and solutions-focused - Strong interpersonal skills with the ability to build relationships across all levels - Ability to prioritize in a fast-paced environment - Dependable, flexible, and team-oriented