People Operations Administrative Coordinator

**Come join an amazing team of close to 900 employees dedicated to providing Excellence on Every Level!** The People & Culture Administrative Coordinator provides administrative and operational support to the People & Culture department by coordinating employee lifecycle processes, maintaining employee records, processing employment-related transactions, supporting HR systems administration, preparing documentation, and assisting with departmental communications and reporting. This role serves as a key administrative resource for People & Culture initiatives and programs, helping to ensure accuracy, organization, compliance, and exceptional internal service. The People & Culture Administrative Coordinator is responsible for maintaining confidential employee information, monitoring workflows, coordinating documentation, and supporting the efficient execution of People & Culture processes throughout the organization. The ideal candidate is highly organized, detail-oriented, service-focused, and capable of managing multiple priorities while maintaining accuracy and professionalism. ## **Essential Functions** #### **Employee Records & Administration** - Maintain employee personnel files and electronic employee records. - Process employee data changes including transfers, promotions, compensation changes, manager changes, leaves of absence, and separations. - Prepare and distribute employment-related documents, forms, letters, and correspondence. - Track receipt and completion of required employee documentation. - Ensure employee records are maintained in accordance with record retention requirements and department standards. - Maintain strict confidentiality of employee information. #### **Onboarding & Offboarding Coordination** - Enter and maintain employee information within the Human Resources Information System (HRIS). - Audit employee records for accuracy and completeness. - Assist employees with basic system navigation and self-service functionality. - Support testing, validation, and implementation of system updates as assigned. - Generate standard reports and assist with data collection requests. #### **Documentation & Reporting** - Support document collection for audits, reporting requirements, and internal reviews. - Process employment verification requests and maintain tracking records. - Update forms, templates, and employee resources as directed. - Ensure timely filing and retention of People & Culture documentation. - Maintain departmental trackers, spreadsheets, and workflow management tools. - Compile routine reports and administrative metrics. - Monitor deadlines, follow-ups, and department action items. - Assist with document management and process documentation. - Support special projects and departmental initiatives as assigned. #### **Departmental Support** - Respond to routine employee inquiries and direct complex matters to the appropriate People & Culture team or Leadership Team member. - Schedule meetings, coordinate communications, and assist with department logistics. - Support preparation of presentations, training materials, and employee communications. - Assist with maintaining intranet, SharePoint, and employee resource content. - Provide general administrative support to the People & Culture department. ## **Job Requirements and Qualifications** - Associate degree in Business Administration, Human Resources, or a related field preferred. - Two (2) or more years of administrative, coordinator, customer service, or Human Resources support experience preferred. - Experience working with HRIS, payroll, or business systems (Dayforce experience is preferred). - Experience managing confidential information required. - Strong organization and time management skills. - Exceptional attention to detail and accuracy. - Ability to manage confidential information professionally and discreetly. - Strong written and verbal communication skills. - Proficiency with Microsoft Office, Outlook, Excel, Word, Teams, and…