Payroll Specialist

Payroll Specialist JobID: 947 Position Type: Secretarial/Clerical/Payroll Date Posted: 7/16/2026 Location: District Office Closing Date: Additional Information: Show/Hide Join Our Mission to Empower the Leaders of Tomorrow � Hiring a Payroll Specialist Are you passionate about helping employees and students? We invite you to be a part of something special. Position: Payroll Specialist Reports To: Assistant Business Manager Location: Octorara Area School District; in person, not remote Responsible for the production of an accurate payroll for the Octorara Area School District. The position is responsible for processing all payroll for 10- and 12-month salaried and hourly employees, generating supplemental pays, calculating adjustments and calculating flex payments. This position is responsible for the support and maintenance of the Human Resource Management System (HRMS). This individual serves as a technical point-of-contact for payroll and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. This position also supports HRMS upgrades, patches, testing and other technical projects as assigned. This position assists the Assistant Business Manager with other related issues as assigned. Essential Job Responsibilities: Oversee the payroll process ensuring payroll is completed in an accurate and timely manner in compliance with local, state and federal laws. This includes preparing salary spreadsheets, troubleshooting salary information and generating reimbursements, medical opt outs, flex payments, supplemental payments, payroll transmission, balancing and release. Also includes collecting, organizing and batching time sheets, new hire set-up, imports, payroll transmission, balancing and release. Calculate salaries each pay period for new hires, terminated employees, unpaid leave of absences, employees who return to work after a leave of absence and employees who need an adjustment to their semi-monthly rate due to a salary or position change and communicate information to employees by sending a salary letter. Write, maintain and support a variety of reports or queries utilizing appropriate reporting tools. Help maintain data integrity in systems by running queries and analyzing data. Prepare all quarterly and annual reports for Federal, State, local taxes, and unemployment. Integrate time and attendance information into payroll, verifying accuracy and work with supervisors to correct issues as they arise. Prepare and complete on-line submission of semi-monthly bank direct deposit for net payroll, federal taxes and FICA, and PSERS information. Maintenance and completion of the semi-monthly Voya report for employee contributions and wire contributions by required deadline. Research and respond to all payroll related questions and concerns. Assist with payroll audits on a consistent basis and make recommendations for improvement. Assist in the development of overall payroll procedures by recommending improvements or changes for greater efficiency. Assist in the review, testing and implementation of HRMS system upgrades and patches. Issue manual checks for missed pays and corrections and prepare manual check memos. Generate stop payment requests and reissue checks which were lost. Prepare and complete on-line submission of semi-monthly bank direct deposit for net payroll, federal taxes and FICA, and PSERS information. Verify absence status as noted on timesheets. Input all (manual) timesheets for additional duties and assign payroll monies to correct general and federal accounts. Verify absences are reported accurately with reported time and adjust as needed. Prepare, verify and mail W-2's for all employees. Compile pay data and W-2's for unemployment, child credit, worker's compensation, social security, court orders and employment verifications as needed. Frontline (Leave / Absence)Enroll all new hires in Frontline Abse…