Payroll Specialist

The Payroll Processor is responsible for accurately processing a weekly payroll for employees, ensuring compliance with federal, state, and local regulations. This role involves analyzing payroll data, preparing reports, and addressing payroll-related issues. The ideal candidate has strong analytical skills, attention to detail, and experience with payroll software. **$29.00 – $34.00 DOE; M - F, 8-5.** - **Join a 100% employee-owned company where reliability, accountability, and teamwork matter as much as payroll expertise.** We're looking for a payroll professional who enjoys a structured, deadline-driven environment, takes ownership of their work, communicates proactively, and values being part of a collaborative HR team. Success requires exceptional reliability, sound judgment, proactive communication, personal accountability, and a commitment to supporting both payroll operations and the broader HR team. **I**f you're someone who takes pride in getting payroll right every week and enjoys supporting teammates beyond payroll, we'd love to hear from you. **DUTIES AND RESPONSIBILITIES:** The Payroll Processor will be responsible for the following, as well as the handling of other key HR functions and tasks as needed/assigned: **Payroll Processing:** - Prepare and process weekly multi-state/multiple entity payroll for 700+ employees, including salaried, hourly, and Union Workers. Ensures compliance with company policies, union agreements, and federal/state regulations. - Enter and maintain information in HR/Payroll system. May include employee terminations, commissions, bonus payments, Union deductions, time adjustments, etc. - Ensure accurate calculation of wages, overtime, deductions, and benefits. - Enter and monitor wage assignments and garnishments to ensure accurate processing and payment by payroll services provider. - Review timesheets, wage computation, and other information to detect and reconcile payroll discrepancies. - Issue or reissue physical replacement checks due to payroll errors or terminations. - Maintain Payroll and HR system tables including deduction calculations and Update payroll calendars - Research and analyze payroll processes and suggest restructuring for efficiency and improving workflow. Resolve any process defects and weaknesses. Fine tune procedures to help maintain proper internal controls and increase payroll accuracy and efficiency. - Interface with payroll processing provider to resolve database and payroll processing issues. - Assist with year-end tasks, including annual payroll balancing reports and W-2 processing tables. **Key HR Functions:** - Although the core function of this position will be payroll processing, this employee will be involved in multiple other key HR tasks. **Union Reporting** - Prepare and submit monthly union reports, including contributions for health, pension, and other benefits as stipulated in union agreements. Balance to payroll reports and issues payments to appropriate entities. - Ensure accurate tracking of union dues and remittances to the appropriate union organizations. - Lead periodic required Union audits. - Maintain appropriate job titles, salary grades, and deduction calculations in software system to ensure compliance with Union Collective Bargaining Agreements. - Serve as point of contact for union representatives and respond to inquiries regarding reporting and payments. **Compliance and Reporting**: - Maintain compliance with federal, state, and local payroll laws and regulations. - Review payroll service tax documents, such as quarterly and annual reports for accuracy and timely filing. **Data Management**: - Monitor system to ensure accurate payroll records, including employee information, tax exemptions, and direct deposit details. - Monitor new employee onboarding in HR system, including I9 processing and verification, and enter additional information that is not included in employee self-service onboarding into employee HR/Payroll records. -…