Payroll Manager

**SUMMARY** Responsible for all aspects of multi-state and multi-company payroll processing, including but not limited to: researching and resolving pay issues with employees, reconciling payroll accounts, streamlining and automating processes to ensure efficiencies through growth; regulatory reporting and compliance; payroll processing including but not limited to: electronic, computer and paper file maintenance, payroll transmission, payroll balancing. Manage Payroll Department and work cooperatively with Accounting, Human Resources, and Operations as necessary. **ESSENTIAL DUTIES & RESPONSIBILITIES** - Manage and guarantee weekly disbursement of multi-state payroll, including garnishments, benefits, and taxes consistent with federal and state wage and hour laws. - Ensure payroll conformance to Company standards, labor agreements, generally accepted accounting principles and tax regulations. - Responsible for oversight of daily data entry within PR for all locations. - Provide direction to payroll staff in maintaining payroll data and information integrity, efficient day-to-day operation and production schedules. Also responsible for performance management and development of direct reports. - Manage payroll tax function to ensure compliance with all federal, state and local regulatory reporting requirements. Ensure that quarterly multi-state and federal tax filings, annual reporting, and W-2s are completed on a timely basis. - Process special payments to include incentive and severance payouts. - Audit payroll entries processed by direct reports. - Responsible for resolving payroll-related site issues and pay issues with employees. - Responsible for reconciling labor distribution reports to job cost. - Recommend changes to and assist in the development and implementation of procedures to optimize business processes. - Prepare and file Certified Payroll and Union reports. - Personally process special payrolls for Executive staff. - Oversee 401(k) plan transactions and processing. - Prepare third-party sick pay, relocation, and garnishments transactions. - Update and troubleshoot payroll and time reporting software. - Responsible for reconciling labor distribution reports to job cost. - Reconcile payroll accounts to general ledger accounts. - Provide direction to payroll staff in maintaining payroll data and information integrity, efficient day-to-day operation and production schedules. Also responsible for performance management, training and development of direct reports. - Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations. - Continually learn new processes, systems, and changes in wage and tax laws. - Audit W-4s, payroll balance sheets, YTD earnings, etc. - Communicate actively with Operations, HR and Billing to review cross-departmental impacts and reconcile data sharing. - Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, jury duty pay, etc.). - Responsible for overseeing the maintenance of all payroll-related records, filing tax reports and voluntary deduction reports, balancing and controlling earnings and deduction totals, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents. - Prepare various accounting papers, schedules, exhibits, and summaries related to payroll. - May calculate deductions for group health, life, and disability insurance premiums and communicate to employees and payroll staff. - Post payroll data and prepare routine reports and/or payments to government agencies, insurance companies and others. - Calculate and process special checks, review, edit and make corrections and adjustments as needed. - Oversee the posting of hours worked by examination of timecards, time sheets, or electronic…