Payroll Associate (B2B SaaS)

**Job Title: Payroll Associate (B2B SaaS)** Part-time, approximately 20 hours per week **About Prompt** Prompt is revolutionizing healthcare by delivering highly automated and modern software to rehab therapy businesses, their teams, and the patients they serve. As the fastest-growing company in the therapy EMR space and the new standard in healthcare technology, we are committed to building a team that thrives in our fast-paced, innovative environment. We’re seeking a Part-Time Payroll Associate who operates as a high-precision execution specialist. This individual would be a dedicated payroll expert who loves the rhythm of pure payroll processing. The ideal candidate has focused on payroll throughout their career, possesses a flawless eye for detail, and thrives in a dedicated execution role without the distraction of outside HR duties. In this role, you will work on average 20 hours a week to completely own and manage payroll for Prompt and all of its subsidiaries, handle multi-state payroll registrations, and maintain total data integrity within our system. If you are a seasoned payroll professional looking for a focused, part-time opportunity where you can step in and run a flawless process from day one, we’d love to hear from you. **Why Work for Prompt?** - **BIG Challenges:** Here at Prompt, we are solving complex and unique problems that have plagued the healthcare industry since the dawn of time. - **Talented People:** Prompt didn't happen by chance; it's a team of incredibly talented and proven individuals who all made their mark before joining forces to build the greatest software on the planet for rehab therapists. - **Healthy Approach:** This isn't an investment bank—we work long hours when it's needed, but at Prompt you own your workload and the entire organization takes a liking to smart work (over hard work). - **Positive Impact:** Prompt helps outpatient rehab organizations treat more patients and deliver better care with less environmental waste. That means less surgery and less narcotic-based pain treatment, all while turning a paper-heavy industry digital. We aren't enthralled with patting ourselves on the back everyday, but it does feel good :). **Key Responsibilities** - **End-to-End Payroll Processing:** Own and manage the flawless execution of all regular and off-cycle payroll runs for Prompt and all of its subsidiaries, ensuring 100% accuracy and timely distribution. - **Payroll Registrations & Compliance:** Actively manage, establish, and maintain payroll tax registrations across all federal, state, and local jurisdictions. - **System Administration:** Serve as the hands-on primary administrator for our payroll software (Rippling), maintaining backend configuration and ensuring system data matches financial realities. - **Data Integrity & Auditing:** Input, audit, and maintain precise employee payroll data (including hours, deductions, bonuses, garnishments, and tax withholdings) across all systems. - **Payroll Inquiry Management:** Monitor the payroll inbox to directly troubleshoot and resolve employee inquiries strictly regarding paychecks, taxes, direct deposits, and deductions. - **Reporting & Auditing:** Generate standard and ad-hoc payroll reports to support accounting reconciliation and leadership compliance reviews. - **Record Keeping:** Securely organize and maintain highly confidential payroll documents, records, and files in strict compliance with retention laws. **Education & Experience** - **Required:** 5+ years of dedicated, end-to-end payroll processing experience (7+ years strongly preferred). - Deep, proven expertise in managing multi-state payroll, payroll tax compliance, and entity registrations across multiple jurisdictions. - Advanced, hands-on administrative proficiency with modern payroll software, with a strong preference for Rippling. - Experience operating as the sole or primary payroll owner for an organization and its subsidiaries. **Skills & Competencies** - **Organizatio…