(Part-Time) Office Administrative Assistant

**PAY RATE:** $18.80 - $22.25 per hour (up to 1500 hours per year). Eligible part-time employees will receive up to a $5.75 per hour retention bonus for all hours worked from Memorial Day through Labor Day. Click [here](https://www.metroparks.com/job-opportunities/#MORETHANAJOB) for details. **GENERAL STATEMENT OF DUTIES:** Under the supervision of the Chief of Finance, work activities in this position provide administrative support to staff and departments within the Administrative Office to ensure efficient day-to-day operations. This role serves as a central resource, assisting with coordination, communication, recordkeeping, and general office functions across departments. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a collaborative environment. **ESSENTIAL DUTIES:** The list below is intended to describe the general nature of duties only. Employee shall perform other duties as assigned. **Finance Support:** - Assist in the preparation of financial documents, reports, and basic accounting tasks (e.g., invoice tracking). - Manage the calendar for the Chief of Finance, including coordinating meetings, events, and appointments. - Type correspondence and memos on behalf of the Finance Department. - Support data entry, tracking, and reporting in various systems and databases. - Assist with procurement-related tasks, such as preparing purchase requests and tracking orders. - Support HR administrative tasks as assigned (e.g., onboarding paperwork). - Assist with special projects and cross-departmental initiatives as assigned. - Ensure confidentiality of sensitive information and compliance with organizational policies. **Office & Departmental Support:** - Perform a variety of clerical duties, both routine and complex, including greeting and assisting park visitors, responding to inquiries, and handling permit sales. - Provide administrative support across multiple departments, including scheduling, document preparation, and correspondence. - Maintain organized filing systems (electronic and paper) for records, reports, and documentation. - Assist with meeting coordination, including preparing materials and taking minutes as needed. - Coordinate and distribute incoming and outgoing mail and deliveries. - Maintain office supplies inventory and place orders as needed. **MINIMUM QUALIFICATIONS - P4:** - High school diploma or equivalent required; Associate degree preferred. - One (1) to three (3) years of administrative or office support experience. - Proficiency in Microsoft Office applications, including Word, Excel, and Outlook. - Strong organizational skills and attention to detail. - Ability to manage multiple priorities and meet deadlines. - Excellent written and verbal communication skills. - Ability to work independently and collaboratively across departments. - Professional demeanor with strong customer service skills. - Ability to maintain confidentiality and follow organizational policies. - Ability to perform all essential duties of the position. **MINIMUM QUALIFICATIONS – P5:** In addition to meeting the qualifications of the P4 level: - Three (3) to five (5) years of progressively responsible administrative experience. - Demonstrated ability to work independently with limited supervision. - Experience supporting multiple departments, executive leadership, or complex administrative functions. - Demonstrated experience coordinating projects, improving processes, or managing specialized administrative responsibilities. - Advanced proficiency with Microsoft Office applications, databases, reporting tools, or other organizational systems. - Demonstrated ability to exercise sound judgment, resolve administrative issues, and recommend solutions. - Ability to provide guidance and support to other administrative staff or system users. **TOOLS AND EQUIPMENT USED:** Personal computer with word processing, spreadsheet, database, and publishing software; c…