Part-Time Building Secretary (3087)

Part-Time Building Secretary (3087) JobID: 5273 Position Type: Secretarial/Clerical/Secretary Date Posted: 7/1/2026 Location: Dunlap Middle School Date Available: 07/27/2026 Closing Date: Open until filled Additional Information: Show/Hide This position is PART TIME, 5.75 hours a day, 5 days a week, & 200 days per year (typically 10 days before school starts (August 1) until 10 days after school ends (Mid-June). $17.00/hr Position Objective: The Building Secretary provides assistance in the daily operations of the school by supporting the work of the principal and serving as a point of contact for students, staff, and the public. Essential Functions: - Greets all visitors with courtesy, making sure that security procedures are consistently followed - Answers the telephone in a professional courteous manner - Communicates effectively with teachers, staff, parents, and community members - Keeps the principal informed of all important calls, visitors, messages and other events pertaining to the function of our school - Tracks daily, monthly, yearly attendance through PowerSchool - Assists with employee absence creation and substitute placements through AESOP program - Creates reports as specified by the building principal - Manages the master building calendar - Ensures needed supplies are available and office equipment is in working order - Maintains and updates all student records as required - Manages student registration process - Maintains strict confidentiality of all office, school, and personnel information - Handles all minor accidents and illnesses that come to the office in an efficient and professional manner in accordance with school policies - Dispenses medication to students in accordance with school policies - Presents a positive image to the office and the building as a whole - Assists with approval and management of time clocks - Provides time clock assistance to staff - Assists with management of student activities accounts by placing orders, tracking the receipt of orders placed, and utilizing the purchase order system - Completes all state reports (SIS, IEP, ELL, etc.) Additional Functions: - Other duties as assigned Qualifications: - High School Diploma or GED Competencies: - Excellent organizational skills with strong attention to detail - Proficient in typing, filing, copying and other clerical functions - Proficient in standard office software applications, including Microsoft Word, internet usage, email usage, Microsoft Excel - Excellent interpersonal communication skills. Able to communicate effectively with staff at all levels, students, parents, and the general public - Ability to interact with children in a positive and nurturing manner - Ability to multi-task while maintaining a calm and professional demeanor - Ability to read, write and speak the English language - Ability to assess and anticipate clerical tasks needed - Understanding of school, district, and state rules and regulations regarding school operations Working conditions: - Mental Demands: calculating, comparing, evaluation, interpreting, organizing, consulting, analyzing, planning, documenting, specifying, coordinating, implementing, and presenting - Physical Demands: bending, stooping, kneeling, twisting, reaching, sitting for prolonged periods of time, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity - Environmental Conditions: The work is performed primarily indoors; however, outside work is required on occasion. Travel between buildings may be a requirement Email To A Friend Print Version Openings as of 7/2/2026