Part-time Behavioral Health Program Coordinator

**BASIC FUNCTION OF POSITION:** The Behavioral Health Coordinator provides administrative, scheduling, referral, and care coordination support for the Behavioral Health and Wellness Program within UFA. Working under the direction of the Health and Safety Battalion Chief, the position serves as a central point of contact for behavioral health resource requests, assists with program eligibility and utilization tracking, coordinates referrals and follow-up activities, and supports the overall administration of the program through budget management, records management, and general office support. **SUPERVISION RECEIVED:** The Behavioral Health Coordinator works with minimal supervision, under the direction of the Health and Safety Battalion Chief and the Health and Wellness Officer. **SUPERVISION EXERCISED:** None **PRINCIPAL RESPONSIBILITIES:** - Receives and coordinates incoming requests for behavioral health and wellness resources from employees, retirees, family members, and other individuals seeking assistance; assists individuals in navigating available services and facilitates referrals to appropriate resources, including the Employee Assistance Program (EAP), Behavioral Health and Wellness Officer, peer support team, external clinicians, insurance-based providers, and community resources. - Works in collaboration with the Health and Wellness Officer and Health and Safety Battalion Chief to verify program eligibility, coordinate authorizations, track utilization, and ensure behavioral health resources are provided in accordance with UFA policy, program guidelines, and applicable laws. - Manage scheduling and program coordination for individuals utilizing Behavioral Health and Wellness Program services; maintain referral and treatment tracking systems, assist with follow-up communications, and support coordination between participants, clinicians, and program staff. - Proactively coordinates meetings and schedules, ensuring supporting documents are received and accessible. - Prepares a wide variety of correspondence and reports for the Behavioral Health Program; reviews incoming correspondence and initiates replies as appropriate; routes matters requiring action by staff or other clinicians and follows up to ensure actions are complete. - Seeks out grant opportunities to support the Behavioral Health Program; completes grant applications and monitors compliance with grants awarded. - Coordinates travel of Behavioral Health employees in collaboration with UFA's Travel Coordinator and in compliance with UFA travel policy - Performs computer work related to word processing, spreadsheets, databases, and other computer programs. - Performs basic financial functions such as purchasing, billing, collection, and reconciliation of bank statements. - Maintains files for correspondence, records, reports, and other documents. - Oversees and coordinates all record keeping regarding peer support meetings, trainings, and callbacks. - Assists the Health and Safety Battalion Chief in planning, administering, managing, and tracking the Behavioral Health budget. Is primarily responsible for generating and tracking material request forms. Maintains a running ledger of expenditures made. Reconciles the budget balances with UFA Finance Division periodic budget reports. - Solicits and evaluates new and existing vendors for quality, responsiveness, and efficiency; seeks competitive pricing from various vendors or clinicians as needed. - Performs other duties of a similar nature or level. **TYPICAL DECISIONS:** - Exercises considerable independent judgment in performing tasks requiring advanced office skills. - Uses knowledge of pertinent rules, policies, and procedures in the organization to perform tasks that may require in-depth research to complete. - Sets priorities within assigned functions, relying on demonstrated experience and in-depth knowledge of billing procedure and program operations. **MINIMUM REQUIREMENTS:** - High school graduate o…