Order Management & Billing

About the Team OpenAI Finance ensures the organization is positioned for long-term success as we pursue our mission. The Order to Cash (OTC) team oversees the complete flow of commercial transactions from order intake and provisioning through billing, collections, and cash application — ensuring accuracy, compliance, and operational excellence in support of OpenAI’s mission to ensure artificial general intelligence benefits all of humanity. About the Role We are looking for a strategic and hands-on operator to support and help scale the processes and systems of our Order Management and Billing Operations function. This role is responsible for operating the end-to-end order-to-invoice lifecycle, ensuring that contract, provisioning, pricing, and usage data flow seamlessly through our systems to produce accurate, timely, and audit-ready billing. You will help define and execute our operating model, partner closely across Revenue Systems, Revenue Accounting, Engineering, Product, and GTM teams, and help build the operational backbone that will support the next phase of OpenAI's scale and evolution. You'll blend operational execution with process design, cross-functional collaboration, and system optimization—critical for scaling our OTC function to support rapid growth and global operations. This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. In this role, you will: - Own end-to-end operational readiness for new monetization launches, including testing, reconciliation, invoicing integrity, go-live execution, and post-launch hypercare. - Serve as the dedicated operational owner for OpenAI's most strategic commercial accounts, providing white-glove support to ensure complex contractual terms, usage, pricing, billing, credits, and invoicing are executed accurately throughout the customer lifecycle. - Validate and reconcile customer usage, commercial commitments, pricing, and billing data for strategic accounts to ensure invoice accuracy, support compliant revenue recognition, enable timely month-end close, and minimize customer escalations. - Scale work through BPO and offshore teams, including workflow design, SOP development, training enablement, and quality controls to ensure consistent and accurate execution across Order Management and Billing Operations. - Embed AI and automation directly into Order Management and Billing workflows to reduce rework, eliminate manual intervention, and proactively identify discrepancies before they become billing or revenue-impacting issues. - Partner cross-functionally with Revenue Systems, Revenue Accounting, Product, Engineering, GTM, Legal, and Deal Desk to ensure quoting, configuration, provisioning, usage, billing, and ERP remain aligned as new products, pricing models, and strategic commercial structures launch. - Build and enforce controls and segregation of duties, ensuring documentation, approvals, reconciliations, and exception handling are clear, repeatable, and audit-ready. - Ensure data completeness and accuracy during month-end close by validating that order, contractual commitments, pricing, billing, credits, and usage information are fully captured, reconciled, and accurately reflected before flowing into revenue recognition. - Establish KPIs and performance dashboards that measure billing accuracy, cycle times, automation rates, customer escalations, and overall operational throughput to guide decision-making and prioritization. - Develop and maintain operational documentation (SOPs, playbooks, runbooks, training pathways) to support consistent execution and team scalability. You might thrive in this role if you have: - 7+ years of experience across Order-to-Cash, Order Management, and Billing Operations within a SaaS, enterprise software, or high-growth technology environment. - In-depth knowledge of SaaS billing models, including subscription, usage-based, and hybrid structures.…