Operations Manager & Executive Assistant

**Operations Manager & Executive Assistant Department** **Department**: Academic Affairs **Location**: Columbia, MO **Type**: Staff, Full-Time **Salary**: $45,000-$50,000 **Applicants must be legally authorized to work in the United States; visa sponsorship is not available for this position.** **Job Summary:** The Operations Manager for Academic Affairs provides executive level administrative assistance to the Provost and Executive Vice President of Academic and Student Affairs and provides leadership for all functions of the Provost’s Office. The Operations Manager displays initiative and leadership in supervising and managing daily office activities including special events, projects, and programs. This position serves as a confidential resource and must project a positive and professional attitude and image while maintaining a high level of confidentiality and integrity. This position requires a high degree of skill in communicating and interacting with students, alumni, trustee members, trustee emeritus, parents and families, faculty, staff, vendors, and the general community. The position also requires computer proficiency and the ability to manage multiple projects and deadlines in a fast- moving administrative office This position has significant latitude for the use of initiative and independent judgment. The position must anticipate and meet the needs of senior leadership in a timely manner and ensure excellent service by monitoring, developing, and improving processes and procedures. **Essential Functions:** - Perform job duties in accordance with Columbia College’s vision, mission and values, and contributes to the development of the Academic Affairs Department. - Provide executive assistance to the Provost and Executive Vice President of Academic and Student Affairs including - Manage complex scheduling in the Provost’s office, including scheduling meetings and commitments that align the Provost’s schedule with the academic governance calendar. Exercise superior judgments and independent decision making to ensurecollege initiatives receive appropriate attention from the Provost. - Demonstrate judgement to maintain credibility, trust, and support with senior management staff. - Manage conflict-free calendar of numerous high-level meetings and appointments and disseminate corresponding meeting materials. Conduct research and gather all necessary information for the Provost prior to meetings and events. - Track, anticipate, and prepare for upcoming deadlines, events, and agenda items. - Assist the Provost by drafting and managing correspondence and communications (that can be confidential/sensitive) including emails, letters, memoranda, summaries and PowerPoint presentations. - Coordinate travel arrangements, expense reports, itineraries and agendas. Assist the Provost with reviewing budget requests and expense approvals - Provide executive assistance to the Academic Affairs, Student Experience, and Technology-AI Oversight Committee of the Columbia College Board of Trustees - Prepare agendas, PowerPoint presentations, and materials for the committee meetings - Compile and prepare the Academic Affairs board report for the Provost’s final review and submission - Take accurate and detailed minutes for the committee - Schedule in-person and virtual meetings on behalf of the Committee Chair - Provide administrative support to the Committee Chair - Act as the point of contact for Board of Trustees members who want to meet with the Provost - Manage the operations of the Office of the Provost - Conduct the day-to-day operations of the office by monitoring phone lines, emails, instant messaging, walk-ins, and office supply inventory; maintain office coverage and support for the Provost’s Office. - Perform internal human resource functions that support the division’s hiring practices, including but not limited to: creating, updating and maintain job descriptions in accordance with Human Resources policies; creating job approv…