Operations Assistant

Operations Assistant – Full-Time *Spine Medicine and Surgery of Long Island* Location: Ronkonkoma, NY Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, detail-oriented, and proactive full-time Operations Assistant to support our Operations Manager in driving efficiency, vendor relations, and operational excellence. **Position Overview** We are looking for a motivated Operations Assistant to serve as a key partner to the Operations Manager in overseeing daily practice operations. This role requires strong management skills, excellent communication, and the ability to act as a central liaison between leadership, staff and external vendors. This is a **hands-on role** that includes both administrative and physical responsibilities. The ideal candidate is comfortable working in fast-paced environment, assisting with operational tasks on-site, handling physical setup and maintenance needs, and travelling between multiple practice locations as needed. **Key Responsibilities:** - Provide direct support to the Operations Manager - Act as a primary vendor and contractor liaison, managing contracts, renewals, service agreement, and issue resolution - Support building facilities management for all practice locations, including: - Coordinating building maintenance, repairs, and service requests - Serving as a liaison with landlords, property management companies, and maintenance vendors. - Overseeing routine inspections and preventative maintenance schedules - Managing facility related vendor contracts (HVAC, cleaning services, waste management, security, etc.) - Tracking and resolving facility issues in a timely and organized manner - Perform hands-on tasks such as assembling equipment, moving supplies, organizing storage areas, and assisting with physical setup of offices or clinical spaces. - Assist with transporting supplies and materials between locations as needed. - Travel between Nassau and Suffolk county locations to support operational needs. - Oversee routine inspections and preventative maintenance schedules, and manage facility-related vendors. - Manage supplies and inventory, including tracking usage, maintaining stock levels, and coordinating with vendors to ensure timely deliveries. - Support the development, execution, and monitoring of projects and operational initiatives, including reporting on progress and outcomes. - Assist with financial tracking support. Including monitoring vendor invoices, reconciling supply orders with budgets, and ending flag discrepancies, for review. - Maintain accurate records, vendor files, contract documentation, and financial logs with attention to detail and confidentiality. - Ensure timely follow-up and completion of tasks and initiatives assigned across teams. - Collaborate with staff and leadership to support seamless day-to-day operations and long-term growth initiatives. **Qualifications:** - Strong work ethic and willingness to jump in and get your hands dirty - Comfortable with physical work (lifting, moving, assembling, etc.) - Organized and able to manage multiple tasks at once - Good communication and problem-solving skills - Ability to work independently and as part of a team - Valid driver’s license and reliable transportation preferred - Basic familiarity with tools, maintenance, or facilities work is a plus **Job Details:** - Hours: Full-time position, exact schedule may vary (30–39 hours/week) - Remote Work: Not available - Benefits: Eligibility after a waiting period (specific benefits apply) **Our Workplace Culture:** - Detail-Oriented: We emphasize accuracy and precision in practice operations - Outcome-Driven: We focus on efficiency, measurable results, and continuous improvement - People-Centered: We build strong partnerships with staff, patients, and vend…