Operations Assistant

IMPORTANT NOTICE: This application must be completed in a single session. You will not be able to save your progress, so please ensure you have enough time to complete the entire application and have all required documents ready to attach before beginning. Incomplete submissions cannot be saved or resumed. Application Preparation Checklist (Before You Begin) To complete this application in one session, please have the following items ready to upload: - Copy of Transcripts Unofficial or official college transcripts for all coursework completed. - Letters of Recommendation Two letters of recommendation on letterhead written within the past two years, including one from a direct supervisor. - Resume - Cover Letter In addition, you will be asked to respond to five long-answer questions. Please ensure you have adequate time to thoughtfully complete these responses before starting the application. BASIC FUNCTION/DESCRIPTION OF POSITION: The Operations Assistant reports to the Director of Operations, Technology and Founding Director and works toward ensuring a smooth work environment with a focus on performance excellence. This position requires the identification of operational risks and opportunity and providing solutions while work with relevant departments. The position involves collaboration with different departments to increase overall work performance, strong attention to detail and exceptional business knowledge. The position works with data collection and analysis in the area of data and information, technology assets, materials and resources, and facility projects. The Operations Assistant position requires superior attention to detail, heavy database and work, great organizational skills, and the ability to juggle multiple projects and tasks. The work environment is fast paced and service driven, the successful candidate should possess the ability to learn quickly and to be very flexible with changing business needs. The ideal candidate will possess the ability to complete tasks and projects quickly, and value the opportunity to be part of a team. Must have integrity and discretion in handling proprietary information, and be well experienced in dealing with professionals both inside and outside of the company. This position directly supports student learning and the delivery of educational services through management, deployment, maintenance, and support of instructional materials, educational technology, student information systems, student devices, and operational resources utilized by students, teachers, and educational staff. Duties and Responsibilities - Review, process, and upload required documents. - Assist in updating/renewing required business documents. - Receive and handle a high volume of incoming calls and emails. - Maintain technology fleet oversight - Ensure compliance with established program guidelines. - Maintain accurate documentation of databases to confirm fleet and project status. - Attend weekly virtual or in person team meetings and job walks. - Update and create as needed, training materials and shared resources. - Perform other duties as assigned or changed with or without notice. Knowledge, Skills, and Attributes - 3+ years of relevant experience - Strong attention to detail - Ability to process and review documents and contracts - Understands directions/instructions in written, oral, and/or diagram format - Able to work independently and as part of a team - Ability to work without direct/onsite supervision. - Strong organizational and multi-tasking skills. - Strong attention to detail. - Strong technology skills. - Experience with spreadsheets and reporting. - Flexibility and an ability to adapt to a continuously changing industry. - A proactive, self-motivated personality, eager to identify new and better ways of achieving goals. QUALIFICATIONS AND REQUIREMENTS: - License, certificate or credential: Must possess a valid California driver's license and reliable transportation. - Education: Gr…