Office Manager

## **About CCS** CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. Guided by a Service Heart we are a company Built to Serve with a passion to exceed our customer’s expectations. ## **Acerca de CCS** CCS Facility Services es uno de los proveedores de servicios para edificios más grandes de los Estados Unidos, que brinda servicios de limpieza e ingeniería de instalaciones y edificios a miles de empresas comerciales con un amplio grupo de profesionales experimentados en limpieza e ingeniería. Guiados por un Corazón de Servicio, somos una empresa dedicada a Servir con pasión para superar las expectativas de nuestros clientes. Phoenix Location **Job Overview:** The Office Manager at CCS Facility Services will be responsible for overseeing the day-to-day administrative functions of our branch. This role requires a proactive and adaptable professional who can manage various tasks, coordinate office activities, and ensure a smooth workflow. The ideal candidate will be adept at multitasking, possess strong organizational skills, and have a keen eye for detail. **Key Responsibilities:** - Supervise and manage administrative staff, ensuring efficient and effective office operations. - Implement and maintain office policies and procedures to optimize workflow. - Monitor and manage timekeeping practices, labor budgets, and check distribution for the branch field personnel. - Act as a liaison between different departments, fostering open communication and collaboration. - Coordinate open enrollment activities and management of documentation. - Assist in labor budget preparation for customer locations. - Assist in the recruitment process, including onboarding new employees. - Maintain employee records and support HR functions if necessary. - Manage office equipment and technology resources. - Troubleshoot basic IT issues or liaise with the IT department for resolution. - Coordinate employee recognition program. - Manage and maintain vendor accounts and relationships. - Serve as the administrator for fleet and select applications. - Coordinate meetings, conferences, and events, both internal and external. - Manage mobile devices for all personnel. - Maintain customer contact lists. **Qualifications:** - Bilingual (English, Spanish) required. - Proven experience as an Office Manager or in a similar administrative role. - Excellent organizational and multitasking abilities. - Strong communication and interpersonal skills. - Intermediate to advanced Microsoft Excel capabilities. - Familiarity with basic financial and budgeting principles. - Ability to work independently and collaboratively in a fast-paced environment. High level of discretion and confidentiality **Competencies:** To perform the job successfully, an individual should demonstrate the following competencies: - **Attendance/Punctuality**- Is consistently at work and on time. - **Dependability**- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan - **Safety and Security**- Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly **Job Type: Full-time** - 401(k) - Dental insurance - Health insurance - Life insurance - Paid time off - Vision insurance **Schedule:** - Monday to Friday **Work Location: In person** **Salary $70,000 Depending on experience** CCS Facility Services business foundation is our people. We recognize, invest, and promote from within. Unified by our core values, you will discover a sense of community of amazing colleagues who are passionate an…