Office Management Specialist

One Federal Solution is seeking a highly organized and detail-oriented Office Management Specialist to support a fast-paced federal office in Washington, DC. The ideal candidate will manage a variety of administrative and office management functions while ensuring the timely coordination, review, and routing of executive-level correspondence. This role requires exceptional organizational skills, attention to detail, and the ability to maintain professionalism while supporting daily office operations and high-priority communications. **Office Management Specialist Tasks and Duties:** - Manage administrative functions, reception duties, and escort guests as needed. - Monitor incoming and outgoing Red Border, Congressional, and general correspondence for clearance using OCS' Executive Tasking Site (ETS). - Proofread and review all outgoing correspondence (including S/S, White House, Congressional, and routine documents) for completeness, proper formatting, and required clearances prior to signature or approval by the immediate Government manager - Read and distribute incoming correspondence to appropriate action officers, ensuring timely paper flow and proper routing for expeditious handling. - Review all outgoing documents requiring signature or clearance for format, accuracy, neatness, TAGS, priority designation, and compliance with policy; return non-conforming items to originators for correction. - Serve as time and attendance coordinator for the immediate Government manager and staff. - Arrange domestic and international travel for the immediate Government manager and office staff, including preparing travel vouchers, obtaining country clearances, booking hotels, securing tickets, passports, visas, and itineraries. - Establish and maintain organized filing systems to ensure materials are readily retrievable. - Locate and compile background information for correspondence, meetings, and briefings. - Update and maintain public information resources, ensuring accessibility and accuracy. - Liaise with officers and utilize web-based resources to provide and maintain updated public information. - Coordinate logistics for meetings and conferences. - Receive and manage all telephone calls and visitors for the immediate section, determining the nature of inquiries and referring them appropriately to expedite responses. - Make outgoing calls and handle incoming calls as required. - Perform general office support duties, including maintaining office supplies, printing, faxing, and copying materials. - Exercise sensitivity and discretion when handling calls from Members of Congress, media representatives, or the public with special concerns. - Maintain the Government manager's calendar, scheduling and rescheduling meetings, advising on commitments, and providing background materials for upcoming engagements. - Serve as liaison between the Government manager and staff, ensuring communication of commitments, procedural changes, and requirements. - Perform other tasks, assignments, and duties as directed by the immediate Government manager. **Office Management Specialist Education/Experience Required:** - High School Diploma and one (1) year of experience in a similar administrative or office management role. - Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, SharePoint, Outlook). - Ability to accurately type final forms of official documents, including those destined for senior leadership, the White House, and Members of Congress. - Excellent organizational and time-management skills. - **Active Secret Clearance** - Strong written and verbal communication abilities. - Outstanding customer service and interpersonal skills. - Ability to maintain composure and professionalism under pressure **About One Federal Solution** One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and P…