Office & Facilities Coordinator

**Office and Facilities Coordinator** At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future. Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way. **About Us:** Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges. We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more. Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day. **Job Summary:** Our San Jose office is seeking a highly organized, hands-on, and proactive **Office & Facilities Coordinator** to own the day-to-day operations of our office and building facilities. This role combines front desk coordination with broader responsibilities in office operations, vendor management, and facility upkeep to ensure a safe, efficient, and welcoming environment for our team and visitors. The ideal candidate takes initiative to identify issues before they arise, manages facility and equipment upkeep with confidence, and takes pride in maintaining a professional, well-functioning workspace. **Responsibilities:** **Front Desk & Office Operations** - Serve as the welcoming first point of contact for employees, clients, and visitors, ensuring a positive front-office experience. - Manage phone lines, mail, and deliveries efficiently and professionally. - Support office operations by maintaining systems, layouts, and shared spaces to optimize function and appearance. - Coordinate conference room setups, meeting logistics, and lunch orders for in-office gatherings. - Provide light administrative support to staff (printing, scanning, copying, labeling, etc.) and assist with occasional travel or scheduling needs. **Facilities & Equipment Management** - Take full ownership of building and equipment maintenance, monitor conditions daily, identify issues early, and coordinate timely repairs or service. - Partner with vendors for maintenance and repair services (e.g., Building Maintenance, HVAC, plumbing, janitorial, security, copier, water delivery). - Track and manage preventative maintenance schedules for building systems and office equipment. - Oversee and coordinate small building projects, minor building renovations & repairs, staff moves, and workspace reconfigurations; ensure safety and minimal disruption during any facilities work. - Maintain safety and compliance standards; support emergency preparedness and response (e.g., safety drills, first aid, reporting hazards). - Perform light repairs and maintenance or facility tasks directly when appropriate (changing light bulbs, restocking supplies, tightening fixtures, hanging necessary wall mount items, etc.). - Schedule and maintain all company vehicles and shared technical equipment (e.g., cameras, batteries, meters) this included scheduled maint…