Office Coordinator

**Japanese Bilingual Office Coordinator** **Who we are:** Established in 1926, Mutual Trading Co., Inc. was originally a small co-op organization for centralized purchasing of basic import foods to service the needs of the early Japanese immigrant society in Southern California. We've grown nearly 100 years old now, and command a premiere position among Japanese foodservice suppliers, as well as fill a key role as "Culinary Ambassador" promoting Japanese foods worldwide. Currently, we import, manufacture, and distribute over 8,000 Japanese foods, beverages, restaurant equipment and supplies. **Benefits** All paid Health, Dental, and Vision Insurance for employees and their dependents Life Insurance and 401k Plan with company match. **Location**: El Monte, CA **Hours**: M-F: 8AM – 5PM **Essential Job Functions** • Coordinate program registration and update communication received from WSET, SWE, American Wine Society, American Distilling Institute, colleges, and wine schools. • Respond to internal and external inquiries related to Sake Education Resources Department in a professional and timely manner. • Plan, coordinate, and host sake-related events, tastings and promotional activities. • Schedule and coordinate Sake School classes, enrollment, invoicing, shipping materials, outreach and marketing activities. • Assist the manager in preparing annual program calendars and budget summaries. • Streamline, edit, and update program textbooks, PowerPoint presentations and training guides to maintain clarity and accuracy. • Prepare Sake School class setup. • Assist the manager in developing and implementing creative ideas for sake education to attract more applicants. • Research market trends in sake consumption, education, and certification programs, and adapt course offerings and marketing strategies to better meet industry and student demand. • Maintain and regularly update SSA websites, social media channels, and newsletters to promote courses and events. • Assist with courses, instructors, and invigilate exams. • Place orders, assemble sample sets, create textbooks, and prepare shipments. • Using QuickBooks to perform bookkeeping and daily journal for accounting purposes. • Prepare reports and maintain accurate records. • Respond to inquiries via email and phone in a professional and timely manner. • Maintain SSI, JSA, WSET, and SWE’s updates and filling the updated communications for each program received from the professional institutes. • Support team members per request or as need to increase division’s productivity and efficiency. • Operate office equipment such as copy machine, scanner, PC, and printer, to support clerical and administrative tasks. • Attend Sake School events and functions outside of normal working hours. • Attend company events and functions outside of normal working hours. • Other duties as required from manager. • Obligation to answer to all management. **Physical Requirements** • Able to sit and work in an office setting for extended periods of time. • Ability type and use the computer for extended periods of time throughout the day. • Able to talk, hear, walk, stand, smell, taste, reach, bend, kneel, and lift and/or move up to 25 pounds frequently and 50 pounds occasionally. • Working Conditions o Noise Level: Normal to loud while in the office o Location: Indoors **Other Requirements** • Business level English required – read/write/speak/listen. • Business level Japanese preferred – read/write/speak/listen. • Maintain a positive and professional attitude. • Ability to work independently and as a team. • Ability to adapt to frequent changes in assignments and workload. • Pass the Sake Adviser and Sake Sommelier course within 1 year of employment. • High School Diploma required. Bachelor’s Degree and above preferred. • 1+ years of relevant experience required; 3+ years preferred. **Knowledge and Skills** • Familiar with WordPress, Zoom, Teams, and QuickBooks. • Basic mathematical knowledge - markups, d…