Office Coordinator

Keller Postman is seeking a highly organized, service-oriented Office Coordinator to support the day-to-day operations of our Lake Mary office. This role is essential to maintaining a professional, efficient, and welcoming workplace environment for employees, visitors, and vendors. The ideal candidate is proactive, detail-oriented, and capable of managing multiple operational responsibilities while delivering exceptional internal customer service. This position is fully in-office and requires daily on-site presence. This full-time position will work in our Lake Mary, FL office five weekdays per week. The compensation for this position is $23.00 to $25.00 per hour, plus a year-end discretionary bonus and benefit Key Responsibilities Office Operations & Facilities Coordination Serve as the primary point of contact for office-related maintenance and facility needs Coordinate with building management and vendors regarding: HVAC issues Door and access maintenance Appliance upkeep and repairs Office signage and name plates General office maintenance requests Monitor office appearance and functionality to ensure a clean, organized, and professional environment Water and maintain office plants as needed Check and distribute incoming mail and deliveries Supply & Breakroom Management Order and maintain office supplies and inventory Stock and organize breakroom supplies, snacks, beverages, and kitchen essentials Coordinate catering orders for meetings and office events Ensure common areas remain tidy and fully stocked throughout the day Access & Security Administration Administer employee and visitor access through the office key card access system Coordinate onboarding/offboarding access needs with internal teams Maintain accurate records related to office access and badges Front Desk & Reception Support Serve as a welcoming point of contact for visitors and guests Answer and route incoming phone calls for the firm in a professional and courteous manner Assist with visitor coordination and conference room preparation as needed Qualifications 2+ years of office coordination, administrative, facilities, or receptionist experience preferred Strong organizational and multitasking skills Excellent verbal and written communication skills Ability to work independently and proactively solve problems Professional demeanor with strong customer service skills Proficiency with Microsoft Office Suite and general office technology Experience with office access systems or facilities coordination is a plus Preferred Attributes Dependable and responsive Detail-oriented with strong follow-through Comfortable interacting with vendors, building management, attorneys, and staff at all levels Able to prioritize changing needs in a fast-paced office environment Keller Postman is an Equal Opportunity Employer. For California Applicants, please find our CRPA information here .