Office Coordinator / Executive Assistant

**Firm Description** Founded in 2001, Partners Capital is an Outsourced Investment Office acting for distinguished endowments and foundations, senior investment professionals and prominent families across the globe. With over $77B in assets under management, the firm constructs customized investment portfolios for its clients tapping into its deep network of partnerships with what we consider exceptional asset managers across all major asset classes. Clients include INSEAD Business School, New York’s Metropolitan Opera, Eton College, Colorado College, several Oxford and Cambridge University Colleges, and several family offices around the world. The firm employs more than 400 people across its eleven offices located in Boston, Dallas, New York, San Francisco, London, Paris, Zurich, Abu Dhabi, Dubai, Singapore, and Hong Kong. Partners Capital is diverse and inclusive, in people and in thought. Our meritocracy is enabled by fostering a truly welcoming and collaborative culture. We are proud to be an equal opportunity employer where diverse perspectives, backgrounds, and experiences are valued. **Position Description** We are seeking an Office Coordinator / Executive Assistant to join our Business Operations Team based in New York, NY. This individual will report to the NY Office Manager and will provide administrative support to senior team members, manage the reception desk, and share operational support responsibilities in Partners Capital’s ~40 person New York office. Responsibilities of this individual will include handling day-to-day calendar, meeting, and expense management, travel planning, reception and visitor management, printing and binding, as well as additional daily and ongoing administrative tasks. As a fast growing, 400+ person company, we are seeking someone who is motivated, a self-starter, adaptable, and comfortable working with a small team in an extremely fast-paced, ever-changing entrepreneurial environment. Key responsibilities include, but are not limited to: **Executive Assistant Support to Leadership** - Provide general administrative support, including, but not limited to: managing complex calendars, booking conference rooms for internal and external meetings both in-person and virtual, answer phones and screen incoming calls, set up conference calls and video conference meetings, etc. - Prioritize Outlook calendar management on behalf of supported Partners, proactively inform them of meeting changes and ensure they stay on schedule throughout the day - Liaise with other Business Operations team members to coordinate and manage meeting logistics, including booking meeting rooms and providing catering as needed - Coordinate all aspects of domestic and international travel (air, ground, reservations, and lodging) - Manage payment and tracking of meeting and itinerary changes - Organize logistics for travel and meetings (e.g., conference registrations, meeting rooms, cars, transportation, etc.) and ensure the Partners are prepared for meetings (e.g., have the necessary materials) **Reception and Office Operations** - Handle incoming calls, taking and passing on messages in a timely manner, dealing with calls where appropriate and ensuring urgent calls are dealt with immediately - Escalate important and urgent items for appropriate action as needed - Welcome visitors - Manage all incoming/outgoing mail, packages, and deliveries - Utilize effective judgement in handling mail, email, correspondence, confidential material, and requests - Manage conference room calendars and proactively resolve scheduling conflicts - Prepare and maintain meeting rooms - Provide food and beverages for guests and for meetings as needed - Ensure that office provisions/snack inventory are aligned with budget - Assist with restocking and keeping the kitchen, copy room, and general office space tidy - Participate in the planning and execution of events and special, ad hoc projects as needed **Facilities and Coordination** - Arrange…