Office Assistant

**Mohave County Public Health Department is looking to fill the position of an Office Assistantto support both the Nursing and Nutrition and Health Promotion divisions in Colorado City.** **About the position** This role provides basic to intermediate administrative and clerical support for our Public Health Nursing staff including answering phones, assisting customers, preparing documents, and performing general clerical duties. Mostly working in an office setting handling appointments with WIC/potential participants in person, over the phone, and virtually. The position also requires screening for eligibility along with nutrition and breastfeeding counseling for the WIC program. There will be 3 months minimum training for the WIC portion of the position. The position requires frequent interaction with staff, other departments, agencies, and the public, including providing information, coordinating tasks, gathering documents, and responding to inquiries. - Work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. No weekends or holidays. **Compensation** Hiring Range: Range 6/ Step 4 ($16.39) **Must pass pre-employment background screening.** **Proud to Offer:** **Paid Time Off (PTO):** - 11 Paid Holidays. - End of Year PTO Buyback (optional). **Retirement Benefits:** - Enrollment in Arizona State Retirement System (ASRS). - Contribution rate of 11.98% with 100% Employer Match starting on first day. - Deferred Compensations Programs (optional) **Comprehensive Wellness Program:** - Low-cost, high-value health care plans for you and your family that include Medical, Dental, Vision. - 24/7 Virtual Care including Onsite Health Screening Events - Marketplace Discounts - Onsite Gyms or Gym Membership Stipend - Employee Assistance Program - Employee Wellness Program - Basic Life, Supplemental Life/AD&D Insurances with additional voluntary benefits include Accident, Critical Illness, and Hospital Indemnity Plans. - Health Savings Account (HSA) or Flexible Spending Accounts (FSA-includes Dependent Care). - Meets and greets the public. - Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate. - May talk with individuals to gather preliminary information or verify information for various County programs or activities. - As requested, review work of other staff for conformance to regulations. - Understands and interprets procedures and practices related to various departmental and assigned programs. - Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets. - Contacts vendors to obtain prices and purchases various supplies and materials. - Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy. - Types forms, letters, reports and file cards from draft, or rough copy. - Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries. - Prepares standardized reports and statements. - Processes payments in the database. - Records attendance and documents notes at required meetings. - Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation. - Meets established deadlines and informs concerned parties of deadlines and appointments. - Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required. - Maintain a high level of confidentiality of information. - Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. **As assigned to Public Health:** - Create and maint…