Office Assistant

**Applications will ONLY be accepted from August 3, 2026, to August 10, 2026. You can complete your profile at [www.schooljobs.com](//www.schooljobs.com)** **and then submit your online application during the application filing period.** **WE ARE ONLY ACCEPTING ONLINE APPLICATIONS FOR THIS RECRUITMENT.** You may apply online by clicking the "Apply" button on this page during the application filing period. If you need assistance applying online, please contact us at (626) 933-3920, Monday - Friday between 8 a.m. and 4:30 p.m. **THE POSITION** Under general supervision of an administrator or supervisor, performs a wide variety of clerical work. CURRENT OPENING: There are currently multiple part-time and full-time openings (10 months, 15 to 40 hours per week). Salary placement will be on Range 16 of the CSEA Salary Schedule. Initial salary placement for new employees is customarily at step 1 ($21.84 per hour) of this salary range. OPTIONAL SECOND LANGUAGE: Some positions in this classification require the ability to speak, read, and write a second language in addition to English, and may require bilingual proficiency for which selective certification may apply (Education Code 45277). APPLICANT FILING INFORMATION: This recruitment is open to the public. An eligibility list will be established to fill vacancies for full time, part time, evening, summer, and substitute positions throughout the duration of the eligibility list. Eligibility lists typically last for twelve months. Vacant positions are filled from the top three ranks. Pursuant to PC Rule 6.2.10, the eligibility list established for this recruitment may be used for another related classification at the same or lower salary. NOTE: Answers to the supplemental questions must be submitted with your application. Proof of your highest obtained education must be submitted by the final test part. You may upload the documents to your online application (in the "Attachments" section) or fax them to Maria Murillo at (626) 333-7416.*The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.* - Enters and calculates data to generate reports. - Communicates via email, phone, or in person with members of the public, employees, and other individuals providing answers to questions, disseminating or explaining information, receiving information, and addressing routine complaints. - Retrieves, copies, compiles, collates, laminates, distributes, recycles, and shreds various documents and materials. - Operates various office machines such as photocopiers, scanners, fax machines, voicemail systems, and personal computers. - Operates software systems to input data and generate reports. - Files digital/paper documents, and creates digital/paper file folders. - Administers routine first aid to students and staff. - Notifies parents of ill or injured students. - Answers, screens, and refers telephone calls, and takes messages. - Stuffs, sorts, and prepares outgoing mail for pickup. - Prepares correspondence, memos, reports, requisitions, work orders, and other related materials from verbal or written instructions. - Gathers information from a variety of sources. - Assists in the preparation of large mailings. - Opens, time-stamps, and distributes office mail. - Orders, receives, sorts, distributes and maintains inventory of supplies. OTHER RELATED DUTIES - May assist in enrolling and registering students, and filling out paperwork. - May dispense medication according to physician instructions and District policy. - May provide written and oral translation for non-English speaking individuals. - May receive and record fees, and prepare receipts. - Performs other related duties as directed. DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES A Senior Office Assistant performs specialized and complex clerical and is typically responsible for a functional unit of activi…