Office Assistant 3 - Tacoma

**Office Assistant 3 (OA3)** **Community Corrections Division** **Tacoma, WA** [DOC WFSE Monthly Salary Range 39: $3,849.00 to $5,124.00] - **If you are viewing this posting from an external job site** **(such as Indeed)**, copy/paste and search via the following link to apply directly to this and other positions within our agency: **https://www.governmentjobs.com/careers/washington/doc.** [*DOC's mission is to improve public safety by positively changing lives.*](https://www.doc.wa.gov/about/agency/mission.htm) Our agency is looking to fill a full-time, non-permanent Office Assistant (OA3) position within the Community Corrections Division. **This position works for the OFFICENAME Field Office** located at 1016 S 28th Street, Tacoma, WA, 98409. This non-permanent (temporary) appointment is expected to last about six months.**Under general supervision from the Office Manager,** this position performs file management and routine, advanced clerical support tasks for the unit. Working independently, you will perform a variety of complex clerical projects and assignments and will perform duties involved with working at the reception desk. Work hours: Monday-Friday, 8:00 am to 5:00 pm. **We are looking for teammates who share our vision of public service** and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply! **HOW TO APPLY** Select the 'Apply' button located at the top right corner of this posting. A complete application packet will include the following: 1. **Online application.** You must complete the online application, including the 'Work Experience' section. Your resume will not substitute for this requirement. 2. **Cover letter.** Regarding your interest in this position. 3. **Resume.** Detailed and chronological. 4. **Three professional-level references.** Current and recent supervisors are preferred with a valid phone number and email for each. Review the 'Supplement Information' section for the requirements and definition of. References are contacted after the interview process. **Applicants wishing to claim** **Veterans’ preference** should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs. **Do not include** personally identifiable information or personal photos within your application packet. **Incomplete application packages or ‘see resume’ in lieu of the requested information may disqualify you from the process.** **Manage and maintain electronic and physical files.** - Database entry and retrieval from various systems, such as OMNI (Offender Management Network Information) and OnBase. - Archive closed DOC field files. **Provide front desk reception on a rotational basis.** - Greet and direct clients, general public, and/or stakeholders to the appropriate staff. - Manage a multi-line phone system. - Receive equipment and supplies from vendors. **Provide general office support in multiple area.** - Process incoming/outgoing mail. - Miscellaneous clerical duties. **Other duties as assigned.** **Required Qualifications** - High school diploma or GED equivalent. - And six months of clerical experience that required a basic knowledge of Microsoft Office programs, such as Word, Outlook, and Excel. **The successful candidate will possess the following skills and abilities:** - Maintain regular and reliable attendance. - Must respect and maintain confidentiality. - Ability to assist individuals with various criminal backgrounds. - Ability to file, use proper grammar, punctuation, and spelling. - Ability to effectively communicate verbally and in writing with coworkers, the public, and criminal justice agencies/stakeholders. **Vision:** Working together for safer communities. **Mission:** Improving public safety by…