Office Administrator

## Company Description **Join us and make YOUR mark on the World!** Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact. ## Job Description We have an opening for an **Office Administrator** to support the Infrastructure Maintenance and Utilities Department (IMUD). You will be responsible for supervising administrative team members and the coordination of business and administrative activities. You will work independently to plan, execute and/or provide oversight to a variety of business, workforce, and organizational requirements and activities. You will effectively manage conflicting priorities, maintain a high degree of flexibility, organization, and discretion. This position is in the Operations & Business (O&B) Administrative Team matrixed to the Infrastructure & Operations (I&O) Directorate. *This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.* This position will be filled at either the A01.2 or A01.3 level depending on your qualifications. Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level. **You will** - Oversee and manage the day-to-day administrative operations within IMUD; assess and identify administrative needs; independently develop and recommend solutions and propose a course of action to resolve complex issues. - Serve as direct support for the department head and operations manager, plan and prepare materials for department meetings, lead coordination for department events, gather information for and prepare complex reports and presentations for department management. - Research, analyze, establish, and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations. - Supervise non-exempt administrative staff to include workload management, provide input in hiring process, staff development, provide training, mentoring and feedback on a regular basis; conduct performance reviews. - Serve as the department point-of-contact for hiring activity; responsible for facilitating hiring process, in partnership with Department Workforce Administrator track and manage hiring activity. - Manage the department ER/NR funds and Recognition and Awards program, working closely with management team and Division Administrator to provide approvals and guidance on policy and procedures; maintain and track accurate budgets and documentation. - Perform other duties as assigned. **Additional job responsibilities, at the A01.3 level** - Advise and implement department planning, workforce activities, operational issues, and Laboratory policies and procedures; develop effective methods for meeting department deliverables and resolving complex administrative issues. - Coordinate department performance management and alignment processes for department personnel and matrixed staff, ensuring adherence to Laboratory policy and organizational standards. - Implement and coordinate business and operational process improvements, including the practical use of approved AI tools to enhance workflow efficiency, data analysis, reporting, and administrative effectiveness. ## Qualifications - Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship. - Expe…