Mother's Outreach Network - Chief of Staff

### **ABOUT MOTHER’S OUTREACH NETWORK** Mother’s Outreach Network (MON) is a Washington, DC-based nonprofit advancing racial justice and economic equity through liberatory legal representation, guaranteed income advocacy, and mother-led policy work. We center Black mothers navigating the family policing system, with a concentrated focus on communities in Wards 4, 5, 6, 7, and 8. MON operates from the conviction that poverty is not neglect, and that every family deserves the tools to stay together and thrive. We are building toward a national presence. ### **POSITION SUMMARY** MON seeks a Chief of Staff to serve as a trusted operational partner to the Executive Director. This is a high-responsibility role for a highly competent, professionally grounded individual who thrives at the intersection of organizational management, executive support, and systems-building. The Chief of Staff ensures that MON’s day-to-day operations, cross-functional priorities, and internal systems run with precision, accountability, and consistency — in service of MON’s liberatory mission. This position reports directly to the Executive Director and works across all program, development, legal, and communications functions. ### **THIS ROLE IS FULLY IN-PERSON** This position is full-time and in-person in Washington, DC. No remote or hybrid arrangement is offered. Candidates must confirm their ability and willingness to work on-site five days per week before applying. ### **CORE RESPONSIBILITIES** #### **Executive Partnership** - Manage the Executive Director’s calendar, scheduling, and communications with increasing autonomy - Prepare briefings, talking points, and decision-support materials - Protect the Executive Director's time and attention for high-leverage strategic work - Surface risks and concerns with data, candor, and sound judgment #### **Operations and Systems** - Own and maintain all organizational systems including Google Workspace, Asana, Clio, Little Greenlight, Mailchimp, DocuSign, and Grasshopper - Build and maintain SOPs, checklists, and operational documentation - Manage vendor relationships, contracts, and procurement - Oversee office logistics, equipment, and facilities #### **People and Culture** - Support all active hiring searches and own staff and contractor onboarding and off-boarding - Maintain timesheet, payment, and reimbursement processes for all staff, contractors, and program participants - Create conditions where a small, dedicated team can do their best work — removing operational friction, protecting staff time, and maintaining a professional environment grounded in clarity, accountability, and respect #### **Finance and Grants** - Coordinate with the external accounting firm on bookkeeping, financial reporting, and monthly close - Maintain the grants calendar and support grant reporting and new funding research - Support budget review and vendor audits #### **Programs and Events** - Own logistics and operational planning for MON events, convenings, and community gatherings - Support program administration, participant tracking, and data collection - Coordinate with communications and organizing staff on campaign logistics and timelines #### **Board and Governance** - Support board meeting preparation, documentation, and follow-through - Maintain board governance files and records ### **QUALIFICATIONS** #### **Required** - A minimum of five years of progressive experience in Chief of Staff, executive operations, or equivalent roles - Must have held the Chief of Staff title or performed equivalent duties within the last two years - Must have worked in a primarily in-person role in their most recent position - Demonstrated experience operating as a primary deputy to a founder, executive director, or CEO in a nonprofit or mission-driven organization - Strong financial and systems literacy including experience with CRM platforms, project management tools, and financial reporting - Demonstrated ability to build and mainta…