Membership Coordinator

To handle administrative duties, planning and support tasks as required by the Membership department. Essential Functions: Assist in maintaining membership files according to policies and standards set by the company. Set up new members in ResortSuite including accounting information, recurring payments, and enroll them in Select Guest. Initiate requests for membership resignations and changes on a membership. In the absence of the Membership Director, meet with prospects, obtain information, answer questions, and give club tour. Assist the members in bookings throughout the property and Omni Hotels & Resort portfolio when Membership Concierge is not available. Assist in development and execution of membership events including social and golf events. Assist with Special Events & Projects as needed (may work outside regularly scheduled shifts). Collaborate with the Food & Beverage team on event menus and details. Maintain Club1916.com and FieldsRanch.com websites. Oversight with Select marketing materials and communications. Performs other duties as assigned by management. Must maintain strict confidentiality within the scope of the membership base. Attend meetings as instructed and may complete Meeting Minutes. Will use Microsoft Office, ClubEssentials, Resort Suite, Birchstreet, Concur, Canva Qualifications:. Proven previous experience as an administrative assistant or coordinator is required Organizational and time management skills with attention to detail High energy and outgoing personality Computer knowledge required. Must be knowledgeable in Microsoft Office Suite CRM experience is a plus Sales background preferred Must have excellent verbal and written communication skills 2 - 3 years of office experience required A 4-year degree is preferred. A high school diploma or equivalent required Team player able to foster relationships with Members, Employees, and other community leader Role may include weekends or evenings Physical Requirements: Office environment with occasional travel around property. May sit, bend, stoop, push, pull, lift moderate to light amounts.