Membership Coordinator

**Position Classification:** Part-time, Hourly **Reports to:** Unit Director **General Function** The Membership Coordinator is responsible for all membership functions including My ClubHub data system entry and data maintenance, member files, Division of Family Services applications and follow up. **Know How** - Understanding of the Club’s philosophy, vision, and goals. - Understanding of Organizational Policies and Procedures - High school diploma and two years of experience with administrative functions. - Three to five years experience with the Clubs or in related field. - Working knowledge of Youth Development Standards. - Computer competency with working knowledge of computer programs/software. - Ability to communicate effectively with youth, parents, staff, and volunteers. - Mandatory CPR and First Aid certification. - Excellent bookkeeping and clerical skills. - Self-starter with excellent computer, interpersonal, and organizational skills with a good sense of prioritizing, time management, and follow through. - Valid driver’s license. ### Job Segments - Maintain accurate records relating to application intake, daily attendance, parent information, and member files. - Ensure that daily attendance is accurately recorded, documented and reported to administration as required. - Maintain monthly data and membership reports, daily. - Gather data and prepare the weekly SACC report for transmission. - Maintain the SACC tracker and to ensure that all data is contained in the SACC tracker is correct and current. - Assist Unit Director with all reporting requirements involving the Club membership. - Monitor My ClubHub ensuring that the administrative office receives accurate information. - Ensure that all deadlines for membership information and data are met. - Train and supervise enrollment specialists to work with parents on enrollment. - Monitor entire membership enrollment process, assuring that all applications are complete and required supporting documents are complete. - Monitor sign in process. - Liaison with DFS regarding enrollment of subsidized children. Assure that all DFS applications and documents are complete and ready for delivery. - Plan and implement new membership orientation. **My ClubHub Responsibilities:** - Maintain database. - Take pictures and print membership cards. - Train and supervise volunteers to enter data into systems, take pictures and print membership cards. - Export data at the end of each Club day. - Run reports as needed. **Financial:** - Collect membership fees with applications and issue paid receipts. - Secure all monies collected and prepare deposits daily. - Once program is established, maintain Money Trax, tracking payment information for members. - Ensure that all scholarship forms are completed and submitted to Administration. **End Results** - Ensure a secure, safe environment for youth development. - Ensure that membership goals are met. - A well run membership based unit where all memberships are accurately tracked and member records well-maintained, sign-in/out records are evident and documented, fund receipts processing is accurate and good customer service practices are evident.