Marketing and Events Coordinator

**Position Summary:** The Marketing & Events Coordinator supports the day-to-day execution of DMS marketing activities, internal and external events, customer and executive visits, employee engagement activities, trade shows, and brand-related administrative support. This role is responsible for coordinating logistics, maintaining marketing and event materials, supporting onsite activities, assisting with media capture, and helping ensure marketing and event-related activities are organized, timely, professional, and aligned with DMS brand standards. **Main Responsibilities:** Marketing & Brand Support: - Maintain and organize marketing materials, branded templates, brochures, signage, presentations, promotional items, photo/video assets, and other company materials. - Coordinate updates to marketing materials, website content, social media content, and other communication channels as directed. - Assist with formatting, proofreading, editing, and preparing internal and external materials to support consistency, professionalism, and alignment with DMS brand standards. - Support the preparation of customer-facing, employee-facing, leadership, and stakeholder materials as requested. - Coordinate printing, ordering, shipping, inventory, and distribution of marketing materials, promotional items, event supplies, and branded assets. - Maintain organized files, templates, contact lists, vendor information, photo libraries, and recurring marketing deliverables. Events, Visits & Employee Engagement: - Coordinate hotel reservations, lodging logistics, transportation, meeting space, catering, visitor schedules, room setup, materials, and related arrangements for special events and incoming guests. - Provide onsite event oversight and day-of support in collaboration with internal stakeholders, including the DMS Enthusiasts Committee and other event teams. - Support planning and execution for employee engagement activities, company celebrations, visitor experiences, and internal events. - Assist onsite in Chesapeake with photography and videography for internal and external use. - Help ensure events are well-organized, professional, welcoming, and reflective of DMS culture and brand. Trade Show & External Event Coordination: - Support trade show and external event planning, including registration, booth preparation, shipping/logistics, materials ordering, vendor coordination, travel support, setup, tear-down, and post-event follow-up. - Track trade show requirements, deadlines, attendee information, shipments, booth assets, promotional materials, and related deliverables. - Coordinate with Business Development, leadership, vendors, and external partners to support timely and effective event preparation. - Assist with preparation of event briefing materials, attendee lists, schedules, talking points, and other support materials as directed. - Maintain trade show and event records, including vendor contacts, lessons learned, recurring deadlines, and inventory of reusable materials. Administrative & Project Coordination: - Track marketing, event, and brand-related projects to help ensure deadlines, approvals, and deliverables are met. - Coordinate with internal departments, vendors, external partners, and employees to confirm attendance, timelines, materials, requirements, and follow-up items. - Support scheduling, purchasing, invoice coordination, materials ordering, meeting preparation, and other administrative tasks related to marketing and events. - Provide administrative support for leadership communications or external partner coordination as requested, such as scheduling meetings, organizing materials, preparing agendas, and tracking action items. - Help maintain calendars, project trackers, event plans, communication plans, and related documentation. - Perform other related duties as assigned. **Work Activities:** - **Coordinating with External Customers and Affiliates** – Maintaining strong working relationships with key customer st…