Manager, Payroll

# Company Information Antylia Scientific is a leading provider of specialty technical instruments, appliances, equipment and supplies to industrial, bioscience, academic and governmental customers around the world. Our proprietary product lines include fluid-handling systems and instruments, which are important components of scientific research. # Job Description **Job Title: Payroll Manager** Reports To: Corporate Controller Position Location: Vernon Hills, IL – Hybrid (T/W/Th) FLSA Status (Exempt/Non-Exempt): Exempt FLSA Status (Exempt/Non-Exe **Position Summary:** We are seeking a hands-on Payroll Manager to own the payroll function for a growing Private-Equity backed organization. This role is responsible for the accurate, timely, and compliant processing of multi-state and Canadian payroll, supported by ADP, while serving as the primary liaison between employees, management, HR, finance and accounting. The position will also ensure payroll-related journal entries, accruals, reconciliations, and necessary financial reporting support are completed accurately and on schedule. **Key Responsibilities:** **Payroll Operations** Manage end-to-end payroll processing for Canadian and multi-state U.S. employees using ADP Workforce Now (or equivalent ADP platform). This includes: - Full biweekly payroll cycle (prepare, audit, adjust, reconcile, stop payment, manuals, one-off runs). - Maintain compliance with federal, state, and local payroll regulations. - Monitor and reconcile ADP changes (new hires, terms, promotions, tax changes). - Manage adjustments, prepare analytics, review metrics and submit pay files to ADP. - File tax reports, voluntary deduction reports, and process involuntary deductions (levies, jurisdictions, and garnishments) and completing surveys as required. - Response to payroll related inquiries from employees, management and regulators. - Manage time and attendance process with managers, including the resolution of exceptions. - Work with HR to ensure accurate pay codes and proper deductions/ reporting for benefit programs. - Work with ADP to manage state/local withholding changes and the resolution of any errors. - Manage and reconcile the funding of benefit accounts (401k, HAS, FSA, RRSP, etc.) - Owns quarterly and year-end payroll activities, including W-2 / T-4 forms, payroll tax reconciliations, regulatory reporting, etc. - Serve as subject matter expert for payroll policies, procedures, and system administration. - Stay current on legislative and industry changes that affect payroll operations globally. - Train Sr. Accounting backup processor and ensure ongoing re-training and validation. **Payroll Accounting, Close Activities, M&A and Business Partnership** - Maintain strong payroll controls and segregation of duties in compliance with company policies and audit requirements. - Lead payroll due diligence activities for acquisitions and divestitures. This includes internal control and process review, tax registrations & compliance review, system integration, etc. - Prepare, review, and validate payroll-related journal entries, accruals, reclasses, etc. - Reconcile payroll-related balance sheet accounts including accrued wages, payroll taxes, bonus accruals, PTO / vacation liabilities, employee benefit liabilities, 401(k) and retirement plan obligations - Support the FP&A team in the preparation of budgets and forecasts as required. - Assist with ACA, benefits, and 401K audits and other regulatory audits as required. - Performs other duties as assigned. **Minimum Requirements/Qualifications:** - Bachelor’s degree in accounting or related field; or equivalent experience. - 7+ years’ progressive payroll experience managing a comprehensive payroll process with 3+ as a manager or supervisor. - Must have the Certified Payroll Professional (CCP) certification. - Extensive experience processing payroll through ADP Workforce Now or similar payroll platforms. - Experience with multi-state Payrolls and both exempt an…