Maintenance Planner & Scheduler

The Maintenance Planner & Scheduler supports maintenance operations by assisting with work order updates, scheduling communication, inventory tracking, purchasing documentation, calibration recordkeeping, and maintenance reporting. This role is focused on **data entry, coordination support, and administrative assistance** to help ensure safe and efficient maintenance operations. **KEY RESPONSIBILITIES** **Maintenance Work Order & Scheduling Support** - Receive maintenance schedules from supervision and update work order system as directed. - Enter and update work orders in CMMS (eMaint or similar) as assigned. - Provide status updates on assigned work orders to Maintenance Manager. - Notify supervision of delays, incomplete work, or missing information. - Assist with printing or compiling weekly maintenance schedules as requested. **Purchasing & Vendor Support** - Assist in identifying maintenance material and spare parts needs as directed. - Prepare purchase requisitions based on supervisor instructions. - Contact vendors only as directed by Maintenance Manager. - Relay information between vendors and supervision as needed. - Assist in scheduling contractor visits as instructed. **Inventory & Storeroom Support** - Record inventory transactions and updates in the system. - Assist with cycle counts and physical inventory audits. - Label, organize, and stock spare parts as directed. - Report low inventory levels or shortages to supervision. - Assist in documenting spare parts usage and returns. **IATF Compliance & Calibration Support** - Update calibration records and logs as provided by supervision. - File calibration certificates and supporting documentation. - Notify supervisor of upcoming or overdue calibration items. - Assist in preparing documentation for audits when requested. - Support corrective action documentation by recording information as directed. **Documentation & Reporting Support** - Compile or print maintenance reports as requested by supervision. - Maintain organized maintenance files and records. - Assist in contractor documentation filing and recordkeeping. - Support onboarding paperwork for contractors as directed. - Provide basic status updates and raw data as requested. **Qualifications** - 3–5 years of experience in maintenance support, administrative support, inventory tracking, or industrial maintenance environment preferred. - Basic knowledge of CMMS systems (eMaint or similar) preferred. - Familiarity with maintenance work order systems preferred. - Basic understanding of maintenance, inventory, or manufacturing environments preferred. - Strong organizational and documentation skills. - Strong attention to detail and communication skills. **License(s)/Certification(s) Required:** - Valid drivers license and acceptable Motor Vehicle Record in compliance with Paulo's Vehicle Use Policy. - Must be able to obtain a forklift certification. **Competitive Benefits Package:** - Medical benefits (including Teledoc 360 Telehealth Visits) - Dental benefits - Group Life Insurance - Voluntary Life Insurance - Vision Insurance - Holiday Pay - Sickness & Accident pay - 401k with employer match and employer contribution up to 5.5% - Employee Referral Bonus & chance to win annual $2,000 drawing! - Employee Assistance Program