Legal Secretary

**POSITION ANNOUNCEMENT** **POSITION: Legal Secretary (Full-Time)** Hybrid **CLOSING DATE: Position Immediately Available and Closed When Filled** **LOCATION: North and West, Texas** Abilene, Amarillo, Brownwood, Dallas, Denton, Farmers Branch, Fort Worth, Lubbock, Mckinney, Midland, Odessa, Plainview, San Angelo, Waxahachie, Weatherford, Wichita Falls Texas **ABOUT: Legal Aid of NorthWest Texas (LANWT)** is a non-profit public interest law firm that provides high-quality, free civil legal services to low‑income individuals and families in 114 counties across North and West Texas. Our mission is to ensure equal access to justice and improve the lives of low-income communities by providing high-quality legal representation, strategic litigation, valuable legal advice and meaningful collaborations, outreach, and community education. **JOB OVERVIEW:** LANWT seeks dynamic, self‑motivated legal secretaries with vision, initiative, and a strong commitment to public interest law to join our team. We have multiple openings across various branch offices and practice areas throughout our North and West Texas service area. **Applicants may be considered for more than one position and location. Candidates will be able to indicate preferred office location(s) and area(s) of interest during the application process.** **DUTIES AND RESPONSIBILITIES:** The legal secretary provides administrative and legal support to multiple staff attorneys while contributing to a professional, collaborative, and client-centered work environment. The position requires strong organizational skills, attention to detail, sound judgment, and the ability to manage competing priorities while maintaining effective working relationships with clients, colleagues, courts, and community partners. Core responsibilities include: - Prepare, proofread, edit, and format legal documents, pleadings, correspondence, reports, forms, and other materials with a high degree of accuracy. - Accurately utilize Microsoft Office applications, databases, document management systems, and LANWT’s electronic case management system. - Maintain organized and up-to-date electronic and physical case files, calendars, timekeeping records, deadlines, and case status information. - File legal pleadings and related documents in person or through electronic filing systems while ensuring compliance with applicable court requirements and deadlines. - Schedule hearings, meetings, client appointments, and other legal proceedings while coordinating with court staff, opposing parties, attorneys, interpreters, and clients. - Maintain intake schedules, phone logs, visitor logs, and other administrative records. - Conduct client interviews by phone and in person with professionalism, empathy, and respect while maintaining confidentiality. - Answer phones, route calls, greet visitors, distribute mail, and perform general office duties such as filing, copying, scanning, and organizing documents. - Provide back-up administrative support to other staff as needed, including during periods of increased workload, staff absences, or special projects. - Translate or interpret for clients, as applicable. - Assist attorneys with case management activities, including monitoring deadlines, maintaining accurate records, and identifying administrative issues requiring attention. - Maintain strict confidentiality and professionalism in all interactions with clients, visitors, attorneys, staff, and external partners. - Maintain a working knowledge of grant and funding requirements to support compliance obligations and accurate documentation. - Assist with office organization, process improvements, and implementation of administrative procedures that improve efficiency and consistency. - Promote a respectful, collaborative, and inclusive workplace by communicating professionally, sharing information, supporting coworkers, addressing disagreements constructively, and contributing to positive working relationships consistent wi…