Legal Executive Assistant - NYC Office

## Job Description McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of **Canada’s Top 100 Employers** for eleven consecutive years and one of **Canada’s Best Diversity Employers** for fourteen consecutive years, our culture is guided by **The McCarthy Way**—our shared approach to working with clients and with each other. The McCarthy Way is built on four core elements: **Excellence**, through attracting and developing top talent committed to delivering on our Client Commitment; **Collaboration**, through seamless, integrated teamwork; **Inclusion**, through eliminating barriers to belonging and success; and **Innovation**, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day. We are recruiting for a **Legal Executive Assistant** to join our team in our **New York** office. The successful candidate must have a minimum of 3-5 years of experience as a legal assistant or executive assistant and will play a pivotal role in supporting our Partners by delivering high-level administrative support across practice management, leadership duties, office operations and business development initiatives. This role serves as a key administrative and operational resource, coordinating office activities, proactively anticipating needs, and ensuring smooth and efficient operations to help optimize lawyer productivity and support the effective functioning of the office. **Salary Range:** $90,0000 - $110,000 USD based on experience. **As a Legal Executive Assistant, you will be:** - Coordinate day-to-day office operations to ensure an organized, professional and efficient workplace liaising with internal and external stakeholders as required. - Support onboarding and offboarding activities for lawyers and staff in collaboration with Human Resources, IT and Finance, ensuring a smooth transition and positive employee experience. - Coordinate lawyer and office administrative requirements including professional memberships, reporting obligations, registrations and related documentation. - Draft, format, revise and proofreading a variety of legal and business documents. - Oversee Partners’ calendars, emails, files, and daily workflows to ensure efficient operations, including schedule meetings and coordinating related details. - Assist with time entries, billing review, budget tracking, billing deadlines and collections. - Arrange travel, accommodations and related plans and prepare itineraries. - Correspond with clients and respond to client inquiries. - Coordinate and arranging logistics for client events, conferences, receptions, seminars and other business development initiatives, maintaining client information in CRM systems and tracking sponsorships and outreach efforts. - Open, organize, and maintain both electronic and physical files in collaboration with Records Management. - Guide and mentoring team members on best practices and contributing to change efforts through involvement in pilots, task forces, and new program initiatives. Acting as a role model of the McCarthy Way and Firm values. - Assist with periodic personal requests. - This summary outlines key responsibilities of the role but is not exhaustive. Additionally, duties may involve and change over time based on business needs. **As our ideal candidate, you will distinguish yourself by the following profile:** - A post-secondary education in a legal assistant or administration program, law clerk or paralegal certificate or diploma or a university degree. - Minimum 3-5 years of experience as a legal assistant or executive assistant. - Intermediate-Advanced proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint)…