Legal Document Scanning Operator

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership Typical Work Schedule: Monday–Friday | 9:00AM - 6:00PM Power the Transition from Paper to Digital If you enjoy structured work, repetitive tasks, and working behind the scenes to keep operations moving, this role is for you. As a Document Scanning Operator , you’ll support document preparation, scanning, indexing, and records management activities while helping preserve important business records. This role also serves as a cross-trained team member, providing reception/concierge coverage and light facilities support as operational needs require. Why This Role Matters Your work ensures physical records are accurately converted into organized digital files that support business continuity and accessibility. What You’ll Do Mail & Document Operations Receive, sort, and track incoming mail and packages using chain-of-custody systems Process outgoing mail and shipments Notify employees of deliveries and respond to mail and package inquiries Distribute mail, packages, and office materials to company personnel Business Service Center & Equipment Support Operate and maintain multifunction devices (MFDs), including replenishing toner and paper Support copy/print requests and submit service tickets when needed Maintain an organized and professional Business Service Center Office & Hospitality Support Monitor, replenish, and order office supplies Restock pantry, kitchen, conference, and meeting areas Assist with meeting room setups and office moves Perform light maintenance and cleaning duties as needed Client Service & Cross-Functional Support Deliver exceptional customer service and build positive relationships with employees and internal teams Handle sensitive matters with professionalism and discretion Provide reception or concierge coverage as needed Cross train backup personnel on procedures and support additional operational needs during downtime What You Bring Strong attention to detail and accuracy Ability to perform repetitive work in a fast-paced environment Strong organizational and time management skills Basic computer proficiency, including Microsoft Office Ability to work independently and adapt to changing priorities Experience with document imaging, records management, or shipping/receiving is a plus Qualifications High School Diploma or equivalent required 1+ years of related experience preferred Ability to learn document management systems and site procedures Must follow onsite security policies, including restrictions on phones and imaging devices on active work floors Physical Requirements Ability to lift and move boxes/packages up to 40–60 lbs. using appropriate equipment Ability to stand, walk, bend, kneel, and sit for extended periods Manual dexterity required for operating scanners and office equipment Travel: None or Negligible Other Duties: Responsibilities may change based on operational needs. Compensation: The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors. Vacancy Status: This posting is for an existing vacancy. Pay Range $22 — $23 USD WHAT WE OFFER Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities. Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do. We Recognize Talent: We offer a variety of recognition programs for all levels of employees. Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason. Bonuses: Are available for employee and client referrals for current employees. Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transi…